Proposal Coordinator supporting Spark Power’s electrical services business with bids, prequalifications, governance, and customer submissions. Coordinating stakeholders, tender portals, documentation, and deadlines across North America.
About the role
- Proposal Lead directing complex bids and pursuit strategy for Spark Power, a North American electrical, utility, and renewable energy services provider. Coordinating cross-functional teams, governance, compliance, and AI-enabled proposal processes.
Responsibilities
- Direct the end-to-end proposal development process for RFPs, RFQs, and other competitive procurement opportunities
- Evaluate solicitation documents and develop pursuit strategies aligned with customer requirements, organizational capabilities, and differentiators
- Establish proposal schedules, compliance plans, content strategies, and submission timelines for multiple concurrent pursuits
- Lead proposal kick-off meetings and coordinate cross-functional teams including Operations, Engineering, Safety, Finance, Legal, and Business Development
- Manage proposal content development and guide, review, and direct contributors
- Oversee final proposal production and submission activities through public and private procurement platforms
- Ensure proposal submissions meet corporate branding, quality, compliance, and approval standards
- Champion proposal procedures and Opportunity Governance, including Go/No-Go meetings, Quote Reviews, proposal quality reviews, and executive approvals
- Train, coach, and mentor proposal team members
- Analyze win/loss outcomes and customer feedback to improve future pursuit strategies and submissions
- Monitor industry trends, customer requirements, and procurement practices
- Serve as subject matter expert for proposal content libraries, templates, and knowledge management resources within SharePoint, Teams, and other business systems
- Champion standardization and process improvement initiatives
- Support evaluation, adoption, and continuous improvement of AI-enabled tools and workflows
- Contribute to responsible AI practices focused on accuracy, confidentiality, quality control, and governance
- Develop and maintain tools, processes, and reporting for proposal performance, pipeline, workload, and resource visibility
- Oversee customer prequalification submissions and contractor qualification requirements across North America
- Ensure timely completion of compliance documentation and organizational certifications required for bid eligibility
- Manage tender opportunity intake, including monitoring shared inboxes, evaluating opportunities, and coordinating internal pursuit assignments
- Partner with operational and business development leaders to identify, prioritize, and pursue strategic growth opportunities
Requirements
- 7+ years of progressive experience in proposal management, business development support, or pursuit management within construction, engineering, utilities, infrastructure, or professional services
- Demonstrated success leading complex, high-value proposal submissions and managing multiple concurrent pursuits
- Demonstrated ability to build strong internal relationships and identify and engage the appropriate technical, operational, and corporate resources to support pursuit teams
- Strong leadership and project management skills, with the ability to influence and coordinate diverse stakeholder groups
- Exceptional writing, editing, and communication skills
- Advanced proficiency in Microsoft Word
- Strong understanding of proposal development best practices
- Experience with public procurement and tendering platforms such as MERX, Bonfire, Bids&Tenders, Ariba and similar systems
- Advanced proficiency in Microsoft Office Suite, SharePoint, Teams, Adobe Acrobat, and Visio
- Ability to create professionally formatted proposal deliverables including tables and organization charts
- Strong analytical, organizational, and problem-solving capabilities with exceptional attention to detail
- Ability to work effectively in a fast-paced environment while managing competing priorities and deadlines
- Post-secondary diploma or degree in Business, Marketing, Communications or a related technical field
- Experience within the utility, energy, renewable energy, electrical infrastructure, or industrial services sectors
- Professional certification in proposal management or project management (APMP, PMP, or equivalent)
- Experience using and integrating AI-enabled tools within a proposal, pursuit, business development, or similar environment
- Experience contributing to the implementation, adoption, or development of AI-supported proposal processes and best practices is considered a strong asset
- Experience with Adobe Creative Suite, including InDesign; graphics experience is an asset
- Experience with CRM systems, business development processes, and strategic pursuit planning
Benefits
- Competitive wages
- Excellent benefits package with flexible options and wellness spending accounts
- RRSP
- Hands-on and supportive leadership team
- Continuous training and skills improvement including Spark U and external training
- Employee referral bonus program
- Corporate discounts (hotels, travel, insurance, retail..)
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