Proposal Coordinator developing competitive RFP and client qualification documents for GFL Environmental’s sustainable waste management services. Supporting Sales and Operations with deadline - sensitive submissions and contractual reviews.
About the role
- Proposal Lead leading end-to-end bids for Spark Power, a North American electrical services provider. Coordinating complex infrastructure pursuits, compliance, teams, and AI-enabled proposal processes.
Responsibilities
- Direct the end-to-end proposal development process for RFPs, RFQs, and other competitive procurement opportunities
- Evaluate solicitation documents and develop pursuit strategies aligned with customer requirements, organizational capabilities, and differentiators
- Establish proposal schedules, compliance plans, content strategies, and submission timelines for multiple concurrent pursuits
- Lead proposal kick-off meetings and coordinate cross-functional teams across Operations, Engineering, Safety, Finance, Legal, and Business Development
- Manage proposal content development, providing guidance, review, and direction to contributors
- Ensure consistent messaging, strong positioning, and client-specific responses
- Oversee final proposal production and submission activities through public and private procurement platforms
- Ensure proposal submissions meet corporate branding, quality, compliance, and approval standards
- Champion proposal procedures and the Opportunity Governance process, including Go/No-Go meetings, Quote Reviews, proposal quality reviews, and executive approvals
- Train, coach, and mentor proposal team members
- Analyze win/loss outcomes and customer feedback to improve future pursuit strategies and submissions
- Monitor industry trends, customer requirements, and procurement practices to enhance proposal competitiveness
- Serve as subject matter expert for proposal content libraries, templates, and knowledge management resources in SharePoint, Teams, and other business systems
- Champion standardization and process improvement initiatives
- Support evaluation, adoption, and continuous improvement of AI-enabled tools and workflows
- Contribute to responsible AI practices focused on accuracy, confidentiality, quality control, and governance
- Develop and maintain tools, processes, and reporting for proposal performance, pipeline, workload, and resource visibility
- Oversee customer prequalification submissions and contractor qualification requirements across North America
- Ensure timely completion of compliance documentation and organizational certifications required for bid eligibility
- Manage tender opportunity intake, including monitoring shared inboxes, evaluating opportunities, and coordinating internal pursuit assignments
- Partner with operational and business development leaders to identify, prioritize, and pursue strategic growth opportunities
Requirements
- 7+ years of progressive experience in proposal management, business development support, or pursuit management within construction, engineering, utilities, infrastructure, or professional services
- Demonstrated success leading complex, high-value proposal submissions and managing multiple concurrent pursuits
- Demonstrated ability to build strong internal relationships and identify and engage appropriate technical, operational, and corporate resources to support pursuit teams
- Strong leadership and project management skills, with the ability to influence and coordinate diverse stakeholder groups
- Exceptional writing, editing, and communication skills
- Advanced proficiency in Microsoft Word
- Strong understanding of proposal development best practices
- Experience with public procurement and tendering platforms such as MERX, Bonfire, Bids&Tenders, Ariba and similar systems
- Advanced proficiency in Microsoft Office Suite, SharePoint, Teams, Adobe Acrobat, and Visio
- Ability to create professionally formatted proposal deliverables including tables and organization charts
- Strong analytical, organizational, and problem-solving capabilities with exceptional attention to detail
- Ability to work effectively in a fast-paced environment while managing competing priorities and deadlines
- Post-secondary diploma or degree in Business, Marketing, Communications, or a related technical field
- Experience within the utility, energy, renewable energy, electrical infrastructure, or industrial services sectors
- Professional certification in proposal management or project management (APMP, PMP, or equivalent)
- Experience using and integrating AI-enabled tools within a proposal, pursuit, business development, or similar environment
- Experience contributing to implementation, adoption, or development of AI-supported proposal processes and best practices is a strong asset
- Experience with Adobe Creative Suite, including InDesign
- Graphics experience is an asset
- Experience with CRM systems, business development processes, and strategic pursuit planning
Benefits
- Competitive wages
- Excellent benefits package with flexible options and wellness spending accounts
- RRSP
- Hands-on and supportive leadership team
- Continuous training and skills improvement including Spark U and external training
- Employee referral bonus program
- Corporate discounts (hotels, travel, insurance, retail)
- Opportunity to work on impactful infrastructure projects
- Opportunity to collaborate with technical experts across North America
- Opportunity to expand into senior proposal leadership over time
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Tech skills
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