Proposal Coordinator supporting Vertex’s environmental services proposals and business development team. Coordinating bids, technical content, reviews, submissions, and proposal process improvements.
About the role
- Senior Proposal Manager leading complex RFP responses for D2L, a cloud company transforming education and the Future of Work. Coordinating global stakeholders, strategy, writing, and pursuit execution.
Responsibilities
- Lead end-to-end management of complex, high-impact proposal responses, including RFIs, RFPs, and RFQs, for prospective and existing clients globally
- Facilitate complex bid qualification discussions and support pursuit decisions, proposal readiness, and strategic alignment
- Lead proposal planning, timelines, stakeholder coordination, risk identification, escalation management, and cross-functional contributor management
- Independently manage multiple complex proposal pursuits simultaneously in deadline-driven environments
- Apply strategic thinking, competitive awareness, and proposal management expertise to create compelling, differentiated, high-quality responses
- Support proposal strategy discussions and recommend pursuit approaches, messaging, competitiveness, and proposal effectiveness improvements
- Provide leadership guidance and influence across project teams
- Identify opportunities to improve proposal processes, pursuit effectiveness, and operational approaches
- Lead proposal development, writing, editing, and refinement
- Review and guide executive summaries, cover letters, messaging, and other critical proposal components
- Collaborate with Subject Matter Experts and senior stakeholders across Sales, Solution Engineering, Services, Finance, Legal, Security, Marketing, and other functions
- Ensure submissions comply with brand, messaging, style, and audience requirements
- Facilitate proposal reviews and align messaging, positioning, and response strategy
- Act as a trusted advisor within the Proposal Management team, support onboarding, and mentor team members
- Contribute to operational improvements, content enhancements, scalable proposal management approaches, knowledge sharing, and continuous improvement
- Leverage proposal tools, AI-enabled technologies, operational processes, and best practices to improve quality, efficiency, and pursuit outcomes
Requirements
- 7+ years experience in a similar role in a fast-paced, high volume proposal writing environment
- Direct experience in high-tech industry is preferred
- Strong writing, editing, and storytelling skills
- Ability to develop compelling, strategically aligned, audience-focused proposal responses and executive-level communications
- Proven ability to develop processes and content to support new business areas and growth
- APMP (Association of Proposal Management Professionals) certification or equivalent
- Excellent knowledge of Microsoft Office applications, Salesforce, Adobe applications, and proposal automation software
- Demonstrated ability to apply and promote AI-enabled tools and evolving proposal management best practices
- Ability to work independently and as part of a team
- Ability to adhere to strict deadlines
- Experience writing proposals for education or other key verticals an asset
- Bachelor’s Degree preferably in Business, Technical Writing, English, Communications, or Journalism
Benefits
- Additional benefits may include a Wellness Subsidy, Equity Grants, Variable Incentive, and more
- Flexible work arrangements
- Learning and Growth opportunities
- Tuition reimbursement of up to $4,000 CAD for continuing education through our SkillsWave Program
- 2 Paid Days off for SkillsWave-related activities like exams or final assignments
- Employee wellbeing (Access to mental health services, EFAP program, financial planning and more)
- Retirement planning
- 2 Paid Volunteer Days
- Competitive Benefits Package
- Home Internet Reimbursements
- Employee Referral Program
- Wellness Reimbursement
- Employee Recognition
- Social Events
- Dog Friendly Offices Spaces at our HQ in Kitchener, Winnipeg, Vancouver and Melbourne offices
- Impactful work transforming the way the world learns
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