Proposal Lead directing complex bids and pursuit strategy for Spark Power, a North American electrical, utility, and renewable energy services provider. Coordinating cross - functional teams, governance, compliance, and AI - enabled proposal processes.
About the role
- Proposal Manager developing strategic client bids for Vialto, a global tax, immigration, and workforce services firm. Managing proposal writing, stakeholders, submissions, and bid quality.
Responsibilities
- Review new RFPs or proposal requests and identify key requirements, deadlines, and deliverables
- Develop proposal storylines, win themes, and section outlines aligned with the win strategy
- Host stakeholder check-ins with Sales, Delivery, and Commercial teams
- Draft and tailor executive summaries, service overviews, methodologies, bios, and case studies
- Edit and proofread SME and team contributions for clarity, consistency, and brand compliance
- Coordinate visuals and design assets, including timelines, team structures, and solution illustrations
- Package, format, and finalize Word or PDF proposal documents
- Upload or submit final proposals through portals, email, or procurement systems
- Track bid progress, proposal status, win/loss data, and key metrics
- Develop pitch decks and support presentation teams with orals coaching
- Lead or support kick-off calls and clarify roles, timelines, and submission strategies
- Participate in lessons-learned reviews and improve proposal processes
- Maintain and enhance proposal content libraries, templates, bios, case studies, and FAQ responses
- Support compliance and governance checks involving pricing attachments, contract schedules, or terms review
- Coach or mentor junior proposal writers or freelancers as needed
Requirements
- 5+ years’ experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment
- Strong project management and coordination skills; ability to manage multiple deadlines and stakeholders
- Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences
- Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP
- Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices
- Experience using tools like Loopio, Responsive, and SharePoint
- Meticulous attention to detail and strong ownership
- Ability to operate independently and collaboratively across functions
Benefits
- Remote role
- Opportunities for advancement into senior pursuits, bid strategy, or commercial operations roles
- Work closely with leadership and experts on high-impact, global opportunities
- Professional development through expertise-building in proposal strategy, writing, and commercial storytelling
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Degree requirement
No Education Requirement
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Proposal Coordinator supporting Spark Power’s electrical services business with bids, prequalifications, governance, and customer submissions. Coordinating stakeholders, tender portals, documentation, and deadlines across North America.
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