Proposal Lead directing complex bids and pursuit strategy for Spark Power, a North American electrical, utility, and renewable energy services provider. Coordinating cross - functional teams, governance, compliance, and AI - enabled proposal processes.
About the role
- Proposal Coordinator supporting Spark Power’s electrical services business with bids, prequalifications, governance, and customer submissions. Coordinating stakeholders, tender portals, documentation, and deadlines across North America.
Responsibilities
- Complete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders
- Monitor and triage new bid opportunities, public tender portal notifications, addenda, clarifications, amendments, and other active-pursuit communications
- Distribute time-sensitive information to appropriate stakeholders and ensure requirements are actioned
- Manage company profiles and accounts in tendering, prequalification, and compliance portals including Ariba, Merx, Bids&Tenders, ISNetworld, and Avetta
- Track requirements, outstanding information, renewals, and submission deadlines
- Administer Opportunity Governance processes according to procedures and Delegation of Authority requirements
- Coordinate Go/No-Go and Proposal/Quote Review meetings, including participants, approval levels, scheduling, and documentation
- Track governance decisions, approvals, action items, and outstanding requirements through completion
- Maintain governance records and supporting documentation in CRM and company systems
- Follow up with stakeholders and escalate outstanding requirements to keep reviews and approvals on schedule
- Support Proposal Specialists, Pursuit Teams, and Subject Matter Experts with proposals, RFQs, RFPs, and customer submissions
- Gather and organize proposal information, supporting documentation, and contributor inputs
- Draft and update non-technical content such as project experience, team resumes, and corporate qualifications
- Format proposal and prequalification documents to company standards
- Review documents for completeness, accuracy, consistency, responsiveness, and compliance
- Support final document production and electronic submissions through bidding portals
- Maintain approved proposal content, project experience, resumes, templates, and frequently requested information in SharePoint and Microsoft Teams
- Maintain document integrity and version control
- Support standardization and improvement of proposal templates, tools, trackers, and processes
- Maintain organized proposal and prequalification documentation for retrieval and reuse
- Maintain proposal, prequalification, governance, and opportunity information in trackers, CRM, and internal systems
- Support reporting and administrative activities for the Commercial Development and Proposals team
- Manage multiple concurrent assignments and deadlines, communicating priorities, risks, or required support
- Perform other administrative and coordination duties as required
Requirements
- 2–4 years of experience in proposal coordination, project coordination, marketing, business administration, or a similar support role, preferably within construction, engineering, utilities, or professional services
- Strong organizational and time-management skills with the ability to manage multiple assignments and competing deadlines
- High attention to detail and a demonstrated commitment to accuracy and quality
- Strong follow-through and accountability for assigned tasks and deadlines
- Sound problem-solving skills, including the ability to identify issues, determine appropriate next steps, and escalate when required
- Strong written and verbal communication skills and the ability to work effectively with stakeholders across different functions and levels of the organization
- Strong proficiency in Microsoft Office Suite, Microsoft Teams, SharePoint, and Adobe Acrobat, with intermediate or better Microsoft Word formatting skills
- Experience with public tendering and/or customer compliance portals such as Merx, Bids and Tenders, Ariba, ISNetworld, Avetta, or similar systems is an asset
- Experience supporting proposals, RFQs, RFPs, prequalification's, or other deadline-driven customer submissions is an asset
- Ability to appropriately leverage AI and digital tools to support productivity while applying independent judgement, critical thinking, and quality control
- Post-secondary education in Business Administration, Marketing, Communications, or a related discipline is preferred
Benefits
- Competitive wages
- Excellent benefits package with flexible options and wellness spending accounts
- RRSP
- Hands-on and supportive leadership team
- Continuous training and skills improvement including Spark U and external training
- Employee referral bonus program
- Corporate discounts (hotels, travel, insurance, retail..)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Tech skills
Location requirements
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