Project Coordinator supporting the CIS Program at Workiy, ensuring project documentation and coordination. Involves strategic oversight and collaboration in IT services industry.
About the role
- Project Administrator at Ledcor managing administrative operations across various construction initiatives. Utilizes project management tools to ensure efficient workflow and supports workforce management.
Responsibilities
- Utilize project management software to coordinate site requirements for employees working onsite
- Support the administration of the document procedure, through receiving, filing and pertinent team notifications
- Carry out a wide range of diverse, sensitive, administrative, operational, and technical duties within the department
- Support administrative tasks related to workforce management, including onboarding workers in the system, managing workforce shift schedules, and coordinating vehicle and equipment pass registrations
- Interface and communicate (written and oral) with all levels of management, field personnel, clients, subcontractors, and visitors
- Provide assistance and act as a resource to management and co-workers across different departments
- Maintain appropriate databases for necessary reporting metrics and provide technical support to team members as needed
- Compose correspondence, memoranda, and other documents as required
- Troubleshoot and debrief with department processes to continually improve products, service, and support provided.
Requirements
- Diploma in Office/Business Administration or a related program, or an equivalent combination of education and experience
- 2-4 years of increasingly responsible office administration experience, preferably in a construction environment supporting management roles
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management tools.
- Familiarity with project scheduling and database management is an asset
- Superior ability to multi-task, manage interruptions, and handle deadlines efficiently
- Analytical expertise in auditing, editing, and ensuring the accuracy and organization of all documents, reports, presentations, and data
- Strong written and verbal communication skills
- Exceptional interpersonal, problem-solving, and listening skills.
- Self-starter with the ability to work independently and collaborate effectively with team members.
Benefits
- Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing.
- Exciting, challenging work with opportunities to develop your skills and knowledge.
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