Campaign Services Activation Coordinator at XR facilitating ad creative activation across a dynamic distribution ecosystem. Collaborating with clients and managing multiple workstreams in innovative media operations.
About the role
- Support Assistant responsible for administrative tasks in the Toronto office of a legal firm. Ensuring effective support for legal assistants and visiting lawyers.
Responsibilities
- Responsible for coding, bookmarking, quality-checking, organizing, printing and scanning documents.
- Complete a high volume of work accurately.
- Assist with electronic filing as per legal assistant/principal instructions and firm/practice group guidelines.
- Provide routine support to visiting lawyers which includes: ensuring office supplies are available and equipment is in working order; ensuring principals know who to contact for document support during and after hours; liaising with visiting lawyer’s assistant to coordinate and confirm travel arrangements.
- Prepare binders, closing folders and closing books.
- Work cooperatively with others in their team/quad in scheduling vacation, breaks/lunches and absenteeism time to ensure assistants/principals are well supported.
- Assist with ad hoc duties as required (e.g. data entry).
Requirements
- 1 year related experience, preferably within a professional services firm (including working with photocopiers, scanners and binding equipment).
- Strong working knowledge of MS Office product suite, and PDF creator and editor software programs such as Adobe Acrobat or Nuance Power PDF.
- Experience using an electronic document management system would be an asset.
- Strong client service orientation combined with the ability to manage multiple client needs at the same time.
- Excellent organizational skills with the ability to plan, prioritize and manage time effectively.
- Ability to work well independently and collaboratively within a team environment.
- Excellent communication (verbal and written) and interpersonal skills.
- Exceptional attention to detail.
- Ability to follow instructions and standard work processes to perform routine tasks.
- Ability to quickly adapt and learn new technology.
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