Proposal Specialist developing compliant, compelling RFP responses for Workplace Options’ global employee wellbeing programs. Coordinating sales, subject-matter experts, and corporate teams through submission.
Responsibilities
Manage the full proposal lifecycle from RFP receipt to submission
Manage end-to-end proposal development, including compliance, scheduling, drafting, editing, and submission
Write and edit high-quality, customer-focused proposal content and bespoke responses
Develop proposal outlines, compliance matrices, win themes, and executive summaries
Coordinate inputs from SMEs, sales, marketing, legal, finance, and HR
Lead and facilitate proposal reviews, interviews, and debriefs
Ensure quality assurance, consistency, and adherence to WPO standards
Identify risks, gaps, and opportunities and recommend improvements
Maintain and contribute content to the proposal content library
Track proposal metrics and support continuous improvement
Mentor junior proposal team members and support internal training
Requirements
5+ years’ experience in proposal writing or a related role
Bachelor’s degree or equivalent professional experience
Excellent English writing, editing, and communication skills
French required
Strong project management and cross-functional collaboration skills
Advanced proficiency in Microsoft Office, Adobe, and InDesign
Strong understanding of proposal strategy, win themes, and document design
Ability to manage multiple deadlines with accuracy and attention to detail
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