About the role

Senior-level Business Support Virtual Assistant delivering remote services to improve business efficiency in coaching and educational resources. Focus on organizing, structuring, and promoting workshops for global clients.

Responsibilities

Organize digital files, documents, and shared drives into a clear, structured system.
Consolidate existing leadership, coaching, and parenting program resources into a centralized internal resource library.
Create simple SOPs, trackers, and workflows to support ongoing operations.
Assist with managing and organizing intellectual property using secure file-sharing practices.
Schedule and manage workshops, sessions, and programs using tools such as Eventbrite, Evite, or similar platforms.
Coordinate event listings across community forums, calendars, and relevant platforms.
Maintain a consistent cadence for event scheduling and promotion.
Support attendee follow-ups and basic communication workflows.
Assist with promoting workshops and resources through social media, email, and other methods.
Schedule posts, announcements, and reminders to ensure consistent visibility.
Help create and organize promotional materials and messaging templates.
Maintain reminders and follow-up tasks. (optional)
Assist with lead communication tracking.
Provide regular updates on completed work, upcoming tasks, and system improvements.

Senior-level experience as a Business Support VA, Executive Assistant, or Operations Assistant.
Strong organizational and process-building skills.
Experience supporting coaches, educators, nonprofits, or service-based businesses preferred.
Comfortable setting up systems from scratch and bringing structure to existing materials.
Strong written and verbal English communication skills.
Tech-savvy with the ability to learn and adapt to new tools quickly.
Discretion and professionalism when handling sensitive information.
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED: Google Workspace (Docs, Sheets, Drive, Calendar)
Event platforms (Eventbrite, Evite, or similar)
Basic social media scheduling tools
Shared drive and file-organization systems
Task or project management tools (training provided if needed)