Remote independent - contractor Virtual Assistant supporting a CEO and event strategy firm’s team operations. Managing calendars, vendors, Airtable systems, documents, and administrative workflows.
About the role
- Executive Assistant supporting Cohere’s sales leadership team. Managing schedules, travel, meetings, documentation, and operational improvements for an enterprise AI company.
Responsibilities
- Manage day-to-day schedules for the sales leadership team, including calendaring and booking meetings and commitments
- Coordinate internal and external meetings and assist with related documentation
- Arrange international and domestic travel and logistics, including flights, accommodations, scheduling, and expense reconciliation
- Identify ways to add value and proactively improve leadership productivity
- Optimize operations and processes and share ideas with the team
- Support special projects such as team events, offsites, and community-building activities
- Communicate with internal and external stakeholders while maintaining strict confidentiality
- Create and maintain internal documentation, share knowledge, and format leadership communications
- Work cross-functionally to support sales leadership and the company
Requirements
- 3–7 years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience
- Previous experience partnering with senior leaders in a fast-paced, growing, innovative environment
- Experience managing multiple calendars
- Strong written and verbal communication skills
- Comfortable speaking to C-level stakeholders
- Highly self-motivated; exercises discretion, tact, and professionalism
- Detail-oriented and organized; able to stay calm under tight deadlines
- Experience with Slack, Google Calendar, Google Sheets, and Google Slides
- Experience creating and maintaining positive working relationships with internal and external stakeholders
- Ability to work in the Eastern Timezone
Benefits
- A weekly lunch stipend of $75/£75 or equivalent in your local currency
- Full health and dental benefits, including a separate budget for mental health
- RRSP matching, 401K, Pension Scheme
- 100% Parental Leave top-up for up to 6 months, for either parent
- Annual enrichment benefits covering arts and culture, fitness/wellness, quality time, and workspace improvement
- Education and learning stipend for conferences, courses, and coaching
- 6 weeks of paid vacation (30 working days)
- Budget for traveling to other offices if you are remote
- Annual company offsite
- Daily lunch program, snacks, and regular community and social events for office-based employees
- Co-working benefit for employees not near an office
- $500 home office stipend
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