Executive Assistant supporting the University of Alberta’s Internal Audit and Risk Management operations. Coordinating executive schedules, meetings, communications, onboarding, and financial transactions.
About the role
- Executive Assistant supporting TD Bank executives with calendars, travel, expenses, and confidential administration. Remote role serving TD, a global financial institution.
Responsibilities
- Provide dedicated executive assistance to several TD executives
- Manage calendars for multiple Vice Presidents, Senior Vice Presidents, and Assistant Vice Presidents and resolve conflicts
- Coordinate national and international travel and reschedule meetings
- Process team expenses
- Support onboarding and offboarding, including asset management, access management, and supply orders
- Coordinate in-office and virtual meetings, town halls, and offsite events
- Book meeting spaces, develop agendas, set up technology, proofread PowerPoint decks, troubleshoot events, and order catering
- Handle leaders’ emails and confidential administrative tasks
- Complete reports, invoices, communications, tables, charts, and files accurately
- Keep the immediate team informed about project status and daily activities
- Provide vacation and temporary coverage for colleagues
- Train new Executive Assistants and serve as a subject matter expert
- Work autonomously with leaders and partner with Special Assistants and other leaders
- Provide professional, high-quality support and contribute to a positive work environment
Requirements
- High school diploma with 3 to 5 years of relevant experience
- Extensive knowledge of Microsoft Office Suite and internet applications, including Outlook, PowerPoint, and Word
- Ability to work independently and as part of a team
- Flexibility to coordinate processes and information across related teams
- Ability to collaborate with Executive Assistants and internal and external partners
- Ability to perform efficiently in a multi-task environment and meet deadlines
- Ability to interpret TD policies and help executives apply standards
- Experience coordinating travel arrangements and managing frequent changes
- Strong organizational skills
- Excellent communication skills and active listening ability
- Strong judgment and discretion when handling confidential information
- Cover letter limited to one letter-sized page
- Resume limited to two letter-sized pages
- For Quebec roles, maîtrise d’une langue autre que le français pour offrir du soutien ou traiter avec des employés ou des collègues qui ont besoin de services et de soutien dans une langue autre que le français.
Benefits
- Base salary and variable compensation
- Health and well-being benefits
- Savings and retirement programs
- Paid time off
- Banking benefits and discounts
- Career development opportunities
- Reward and recognition programs
- Online learning platform
- Mentoring programs
- Training and onboarding sessions
- Accessibility accommodations during the interview process
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