Remote independent - contractor Virtual Assistant supporting a CEO and event strategy firm’s team operations. Managing calendars, vendors, Airtable systems, documents, and administrative workflows.
About the role
- Executive Assistant manager supporting Cohere’s enterprise AI leadership and global EA team. Managing executive operations, travel, strategic initiatives, and EA team development.
Responsibilities
- Manage the day-to-day schedule for the SVP of People, including calendaring, booking internal and external meetings, and other commitments
- Coordinate internal and external meetings, including 1:1s, board meetings, and partner meetings, and assist with related documentation
- Oversee travel arrangements and logistics for the leadership team, including flights, accommodations, schedules, and expense reconciliation
- Serve as a strategic partner to the executive, orchestrating cross-functional initiatives to improve productivity and effectiveness
- Work with department leads on strategic planning, priorities, and executive productivity
- Manage day-to-day operations of part of the EA team, including 1:1s, performance management, and career development
- Manage the broader EA team to promote collaboration, communication, and efficiency
- Identify ways to add value, optimize operations and processes, and proactively support leadership
- Coordinate team events and community-building activities
- Communicate with internal and external stakeholders while maintaining strict confidentiality
Requirements
- 7+ years of experience working as an Executive Assistant or equivalent experience
- 2+ years of experience managing a high performing Admin team
- Anticipate others' needs and work proactively to address them
- Previous experience partnering with senior leaders in a fast-paced, innovative environment
- Strong written and verbal communication skills; comfortable speaking to C-level stakeholders
- Highly self-motivated; exercises discretion, tact, and professionalism
- Detail-oriented and organized; stays calm under tight deadlines
- Experience with Slack, Google Calendar, Google Sheets, and Google Slides
- Enjoys a balance of collaborative and independent work
- Experience creating and maintaining positive working relationships with internal and external stakeholders
Benefits
- Offers equity
- A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
- Full health and dental benefits, including a separate budget for mental health.
- RRSP matching, 401K, Pension Scheme.
- 100% Parental Leave top-up for up to 6 months, for either parent.
- Annual enrichment benefits: Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
- Education & learning stipend for conferences, courses, and coaching.
- 6 weeks of paid vacation (30 working days!)
- Budget for traveling to other offices if you are remote, plus an annual company offsite.
- A daily lunch program, plenty of snacks, and regular community and social events for those in the office.
- A co-working benefit for those not near an office.
- Everyone receives a $500 home office stipend to set up their workspace properly.
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