Remote independent - contractor Virtual Assistant supporting a CEO and event strategy firm’s team operations. Managing calendars, vendors, Airtable systems, documents, and administrative workflows.
About the role
- Corporate Secretary coordinating Board meetings, governance committees, and administrative operations for CMRAO. Supporting directors, managing agendas, minutes, events, and confidential governance processes.
Responsibilities
- Prepare agendas and ensure appropriate dissemination of material for Board of Directors and Committee meetings
- Take minutes during Board and Committee meetings and disseminate as appropriate
- Provide administrative support to the Chair and Directors
- Coordinate logistics of Board events, including Board meetings, Annual Meeting of the Members, Board of Directors election, new Board Member orientation, Strategic Planning session, and special events
- Work closely with management team members to keep them informed of upcoming Board-related commitments and responsibilities
- Track and assist Directors with expense submissions in accordance with policy
- Serve as a resource and information source regarding Board policies, procedures, and operations
- Coordinate the activities of the Governance Committee and Audit and Risk Management Committee
- Coordinate the activities of the CMRAO Advisory Council
Requirements
- Completion of a University Degree in a related field from an accredited educational institution. Proven equivalent and recent related education, training and experience may be considered
- A minimum of 6 years of experience in a high-level administrative support position
- Minimum of 3 years’ experience working with a Board of Directors and/or board appointed committees
- Knowledge of governance structures and procedures
- Exceptional verbal and written communication skills with excellent interpersonal skills
- Ability to handle matters of a sensitive and confidential nature with proven problem-solving skills
- Self-starter, solutions oriented and able to plan, organize and prioritize work while handling multiple tasks and interruptions
- Ability to work collaboratively within a team and independently with minimal supervision
- Ability to work well with a diverse group of stakeholders
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