About the role

Providing administrative support to management at Caisse Desjardins de l'Ouest-de-l'Île. Responsibilities include schedule management, meeting coordination, and internal communications.

Responsibilities

Support the General Manager and caisse managers by managing and monitoring their schedules, phone calls, emails and mail
Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees
Prepare for and attend a variety of meetings, including those of the Management Committee and the Board of Directors
Take minutes and follow up on any resulting action items
Participate in organizing logistics for events (e.g., team meetings, committees, general meetings, training sessions, conference calls, travel and public relations activities)
Provide support in coordinating internal caisse communications (e.g., staff meetings, annual general meetings, special meetings)
Perform various internal management administrative tasks (e.g., tracking sales, maintaining scorecards, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations)
Manage documents and update records for various departments (e.g., filing, purging and storage) in accordance with current practices and regulations
Perform secretarial duties, including drafting, formatting, updating, creating and editing informational documents produced by various departments
Support the General Manager and managers in retrieving information, executing business processes and using information systems