Proposal Support Coordinator contributing to proposal submissions at Bird Construction. Focused on content development and collaboration with internal stakeholders to ensure quality and compliance.
About the role
- Proposal Manager crafting government RFPs for Geotab’s connected-vehicle and fleet-analytics platform. Coordinating cross-functional teams and producing accurate, compelling bids for North American public-sector customers.
Responsibilities
- Oversee the development of processes, proposals, bids, quotations and other documents responding to prospective-customer requests, with a focus on the North American public sector
- Collaborate with sales, marketing, operations, engineering, finance, legal and product teams to ensure content is accurate, complete and timely
- Manage proposal and bid processes, including content writing, proofreading and editing
- Recommend enhancements to Geotab products or services based on prospective-customer inquiries
- Deliver high-quality proposals focused on government customers at federal, state, local and related agency levels
- Consult, coordinate and project-manage Geotab resources for large-scale opportunities
- Participate in the RFP lifecycle, including kick-off meetings, requirements analysis, strategy development, risk assessment and mitigation, and proposal creation
- Review and obtain appropriate approval of RFP requirements; communicate and meet deadlines
- Ensure approval procedures and processes are followed
- Interact with Geotab teams to ensure accuracy in business and technical responses
- Maintain and expand the RFP content library
- Transform business and technical product information into concise, understandable and compelling written material
- Develop and write content with subject matter experts
- Lead and participate in RFX Team projects, including annual surveys, quarterly activity reports and training materials
- Support Geotab global strategic initiatives
Requirements
- 5–8 years of experience as an RFP Manager or writing, editing and coordinating RFP/RFI responses, with extensive government bid/proposal experience
- Experience directly supporting a sales organization
- Experience managing an easily accessible information library
- Experience working within a technical or engineering organization or knowledge of the high-technology industry is an asset
- Ability to work well under pressure, prioritize tasks and respond to changing priorities and deadlines
- Excellent verbal and written communication skills, including writing for sales/marketing needs in a technical environment
- Experience using CRM tools such as Salesforce, JIRA and proposal management systems/tools such as Loopio is required
- Strong project management skills, including identifying needs, developing solutions and managing projects through completion
- Strong analytical and problem-solving skills and sound judgment
- Technical competence with software including Google Suite for Business (Sheets, Docs and Slides)
- Entrepreneurial mindset and comfort in a flat organization
- Proof of eligibility to work
- Ability to pass a background check
Benefits
- Flex working arrangements
- Home office reimbursement program
- Baby bonus & parental leave top up program
- Online learning and networking opportunities
- Electric vehicle purchase incentive program
- Competitive medical and dental benefits
- Retirement savings program
- Virtual work supported with cloud-based applications, collaboration tools and asynchronous working
- Online social events, chat rooms and gatherings
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Degree requirement
No Education Requirement
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