Project Coordinator supporting medical communications projects at a Toronto agency. Coordinating timelines, documentation, MLR reviews, meetings, billing, and project reporting.
GM
Property Management Project Coordinator
Posted 7 months ago
About the role
- Property Management Project Coordinator responsible for managing capital improvements and restoration work at remote properties. Ensuring communication and project goals are met within set timelines and budgets.
Responsibilities
- Coordinate and oversee capital improvement projects (e.g., roof replacements, fencing, HVAC replacements) and emergency restoration work (e.g., fire/water damage repairs).
- Order new appliances and facilitate delivery and installation.
- Maintain clear communication with homeowners, property managers, vendors, and insurance adjusters to keep projects progressing smoothly.
- Review and distill complex estimates, scopes of work, and vendor proposals into straightforward recommendations for homeowners.
- Track project timelines, ensuring work is completed on schedule while proactively addressing delays or obstacles.
- Manage project budgets, approving vendor bids, tracking expenses, and preventing cost overruns.
- Work with insurance companies on restoration projects, ensuring proper documentation and facilitating claims processing.
- Review project invoices and confirm work completion before approving payments.
- Assist in vendor sourcing, negotiating pricing, and ensuring service quality meets company expectations.
- Ensure compliance with legal safety, and permitting requirements for all assigned projects.
- All other duties as assigned.
Requirements
- Experience working in real estate, property management, or a strong administrative and customer service background.
- Proficiency in G-Suite applications (Gmail, Drive, Word, Sheets) and property management software.
- English proficiency
- Strong organizational and time management skills.
- Excellent communication and negotiation skills.
- Good customer service skills.
- Internet speed must be a minimum of 50 Mbps.
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