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About the role
- Materials Coordinator at PCL Industrial Management Inc. ensuring efficient materials handling and project compliance. Collaborating with teams to meet project schedules and resolve discrepancies.
Responsibilities
- Assists in training and mentoring other material coordinators and tradespeople on department procedures, project plans and systems
- Assists with toolcrib supervision, set up and organization of temporary facilities and tool management systems
- Completes assigned entries into the material/tool management systems
- Creates requisitions and blanket order releases for temporary materials and services
- Submits approved requisitions to procurement for action and blanket order releases to supplier for action
- Proactively expedites requisition approvals, outstanding or overdue orders, schedules deliveries and resolves material discrepancies with suppliers/ procurement client to meet project schedule requirements. Dispatches carriers for shipments
- Completes material received reports (MRR) and overages, shortages and damages (OS&D) transactions for temporary, permanent materials and equipment. Identifies and resolves OS&D issues and provides required notifications to project team as items are received. Coordinates resolution of OS&D’s with project team, procurement and supplier as required
- Completes inventory system transactions and assists the project team with periodic reviews of minimum /maximum stocking levels for temporary materials. Requests toolcrib and warehouse craft to perform periodic cycle counts. Identifies issues of loss/theft from inventory, ongoing and suspect damages to PCL owned tools and equipment, space concerns, etc. to materials team for resolution and/or escalation
- Completes preservation, preventative maintenance (PM), and certification transactions. Coordinates preventative maintenance, service, repair and recertifications
- Completes issuing/pick ticket system transactions
- Provides instruction/ processes to materials tradespeople to properly inventory, package, tag and label temporary items and construction equipment for shipment. Assists with identifying excessive inventory levels that can be returned for credit
- Manages material documentation in alignment with project plans
- Generates, distributes and files assigned reports. Identifies new reports that add value to project or district
- Prepares for and participates in internal/external compliance audits as required
Requirements
- High school diploma and/or working towards a postsecondary diploma/degree in a related discipline (e.g., supply chain management, procurement, logistics, warehouse distribution)
- 3 years of progressive and related industry experience in supply chain management, procurement, logistics, and/or warehouse distribution preferred
- General construction knowledge; understands specifications, drawings, bills of material, methods and procedures
- Basic knowledge of commonly used construction materials, permanent/ nonpermanent materials, services, tools, and equipment
- Awareness of project logistics, toolcrib setup, and organization and best practices
- Basic understanding of supply chain process, project life cycle, materials management best practices, PCL procedures, and risk
- Strong verbal and written (expression and comprehension) communication skills
- Strong interpersonal skills with an ability to deal with people sensitively, tactfully, and diplomatically
- Ability to develop and maintain effective stakeholder relationships
- Strong drive, time management, and sense of urgency. Ability to manage shifting priorities in a fast-paced and changing environment
- Demonstrates strong understanding and the application of critical thinking skills in the following areas: o problem solving o judgement and decision making o job task planning and organizing o finding information o significant use of memory
- Demonstrates leadership, identifies areas for change, works with others to solve problems, develops others, and holds themselves and others accountable
- Work location mobility often required
- Strong computer literacy; experience with relevant tools and technology (software and hardware); will be key user of programs and may be required to train and coach others
Benefits
- Employee ownership opportunities that build long-term value
- Annual discretionary performance bonuses
- RRSP, TFSA, Pension Contribution Options
- Flexible medical, dental and vision benefits
- Prescription drug coverage and virtual care services
- Life, AD&D and disability insurance
- Paid parental leave and family care support
- Health and lifestyle spending account options
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways, leadership development and mentorship programs
- Access to world-class training through PCL's College of Construction and professional development courses
- Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions
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