Project Coordinator managing documentation and schedules for construction projects in a hybrid environment. Collaborating with various stakeholders and assisting with project planning and execution.
Responsibilities
Coordinate documentation for receiving and shipping in the yard and enter data into inventory management system
Assist customers with orders and product requests
Daily labour scheduling (communicating and coordinating with Sales Reps/NSA Managers, customer site contacts/Site Superintendents, and field crew workers)
Daily trucking scheduling for the worksite and customers - collaborating with customers and Crew Superintendents
Provide diligent and timely responses to customer enquiries (walk-ins, telephone, email)
Prepare quotes, orders, shipping documents and contracts
Review available product inventory
Assist with project planning, progress monitoring, and cost control
Ensure completion of job pre-qualification documents and liaise with finance team on new account creation
Obtain Certificates of Insurance (COIs) and Workers Compensation Clearances when requested
Obtain information as required to support estimator’s bid and quotation process
Assist with the identification and resolution of field technical issues
Ensure completion of daily field safety inspections and other required safety documents
Communicate changes in schedule with both the customer and Northstar team members
Prepare reports related to specific sites including but not limited to site safety documents, Indigenous Equity Report, etc.
Manage the teams daily Google calendar
Set-up and maintain record keeping/ project files
Act as an ambassador for the various safety campaigns
Participate in and coordinate project meetings as required
Requirements
Previous project management experience (preferable within the construction industry)
Highschool diploma required, college diploma or university degree preferred
Ability to manage multiple projects with various stakeholders
Excellent organizational, time management, and attention to detail
Knowledge of safety practices
Basic knowledge and use of computer software: email, spreadsheets, and MS Office
Capable of managing conflicting schedules and aligning to deliver results
Effective verbal and written communication skills
Collaborate effectively with crew members, architects, engineers, contractors, and subcontractors and other trades
Ability to take initiative and work with minimal supervision under tight time constraints
Benefits
The People. You will be surrounded by some of the most talented, smart, supportive, and passionate teams – people you can be proud to work with.
The Business. Northstar Access Inc is an industry leader in access solutions in Ontario, Manitoba, Alberta, and British Columbia.
Management & Ownership. Northstar’s ownership and management team are long-term focused. We are focused on making the right long-term decisions for the business and bringing in values-orientated individuals who can grow with the company over the long term.
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