Production Planning Coordinator overseeing work order planning and production activities at Stanpro. Collaborating with teams to ensure operational flow and parts availability.
About the role
- Production Coordinator managing previs project schedules, artists, vendors, and client deliveries. Supporting award-winning visualization studio The Third Floor across film, episodic, and games projects.
Responsibilities
- Liaise between vendors, crew, and internal teams to improve cross-vertical information flow
- Organize dailies, Cinesync and Zoom sessions, rounds, and meetings; take notes and follow up on information
- Keep Shotgrid current with notes, shot status, and critical information
- Work with the Line Producer and Supervisors to track and manage artists and deadlines
- Support the Line Producer with the schedule
- Maintain crew actuals and review management with the Production Manager
- Support accurate approval of timecards
- Manage crew actuals and bid man days within the schedule document
- Anticipate and communicate issues to the Line Producer and Supervisor
- Communicate information quickly and succinctly to crew and departments
- Keep internal and client contact lists up to date
- Oversee execution of client deliveries
- Compile weekly project reports with Supervisor and Line Producer input
- Arrange wrap meetings and client gift lists
- Encourage and maintain a positive, upbeat, and professional production office
- Welcome new artists and provide proactive, solution-oriented support
- Assist Production with additional ad hoc duties
Requirements
- Knowledge of digital audio and video file formats
- Highly organized, efficient, and detail oriented
- Comfortable with a fast pace and constant change
- Ability to respond after hours for important, timely, or urgent matters
- Team-player who operates in a fast-paced, team-oriented setting
- Passionate about the company culture and workplace values
- Strong knowledge of Google Sheets
- Strong knowledge of Microsoft Office packages, including Excel and Word
- Strong knowledge of Filemaker Pro
- Existing knowledge of production databases, including Filemaker Pro and Shotgrid is desirable
- Specific knowledge of animation or VFX processes/pipelines is a plus
- Good knowledge of Maya and Photoshop is a plus
- Basic Avid/editorial knowledge
- Must live in California, Georgia, Texas, Oregon, Connecticut, Florida, New Jersey, New York outside NYC, Colorado, Washington, or Canada for remote positions
- U.S. applicants must provide current, unexpired work authorization documents and comply with E-Verify requirements
Benefits
- Health Insurance (Medical, Dental, Vision)
- Sick Time
- 401k (staff only)
- PTO (staff only)
- Additional Perks & Benefits
- Average of 5 hours of paid overtime a week
- Learning and development opportunities
- Coffee Wednesdays
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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