Thales defence and security project scheduling co - op supporting Primavera P6 schedules. Assisting engineering teams with reporting, risk tracking, and project planning.
About the role
- Athletics fundraising coordinator advancing University of Alberta Golden Bears and Pandas sports programs. Managing donor stewardship, alumni relations, fundraising initiatives, events and data-driven operations.
Responsibilities
- Lead short- and long-term stewardship initiatives to advance and strengthen the sustainability and success of Golden Bears and Pandas inter-university sports programs
- Assist with raising more than one million dollars annually
- Support varsity teams and alumni associations with fundraising initiatives, including Support the Sport
- Develop, manage and execute strategic fundraising and alumni relations strategies and initiatives
- Build the Athletics Stewardship Strategic Plan
- Execute stewardship activities and manage alumni, donor and friends relations, affinity and engagement
- Support 15 Golden Bears & Pandas alumni associations through leadership with the Green & Gold Athletic Society
- Implement effective and efficient communication strategies and ongoing advancement initiatives and events
- Screen, triage, direct and process phone, electronic and in-person queries
- Draft routine communications for supervisor review
- Prepare letters, emails and documents; maintain and update mailing lists; proofread and reformat documents
- Create and maintain spreadsheets and databases; prepare standard, ad-hoc and customized reports
- Maintain records and files; organize meetings; coordinate agendas, materials and minutes
- Assist with sponsorship funds and related paperwork; initiate transactions with finance and HR resources
- Coordinate stakeholder responses and ensure compliance with university policies
- Collaborate with donor relations and departmental leadership to streamline processes
- Support team-level fundraising initiatives with central units such as Crowdfunding and Annual Giving
- Perform donor, alumni and prospect data entry and complete potential gift documentation
- Manage assigned projects from start to finish, including project plans, deliverables and project administration
- Facilitate strategic planning processes and advise directors on initiatives, operational plans and performance measures
- Lead logistics for committees, meetings, seminars, team activities and events
- Request strategic RFIs; track issues and decisions; research, collect and analyze data
- Create reports, identify trends and recommend operational improvements
Requirements
- Diploma required (e.g. Administrative diploma program or management program)
- Bachelor's or Advanced Degree considered an asset
- Strong customer service or hospitality background is an asset
- Previous employment in an Academic environment is an asset
- Strong attention to detail is required
- Ability to prioritize and strong organizational skills are required
- Ability to work in a flexible and changing environment is required
- Ability to multitask and work on multiple projects simultaneously is required
- Resume and cover letter required for application
Benefits
- Comprehensive benefits package
- Position subject to applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA)
- Hybrid work arrangement with a mix of remote and in-person work
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