Product administration advisor supporting Desjardins products and member/client accounts. Analyzing issues, recommending solutions, and coordinating initiatives in a hybrid Montréal role.
About the role
- Payment Services Administrator processing invoices, payments, and vendor records for the University of Alberta. Reconciling ledgers and supporting compliance within its Finance Services team.
Responsibilities
- Execute accurate data entry for supplier invoices, Payment Requests, and Non-Employee Reimbursements using SupplyNet and PeopleSoft Financials
- Reconcile accounts payable transactions to the General Ledger and process correction or adjustment vouchers
- Monitor and resolve outstanding invoices in SupplyNet, including closed speed codes, pending receipts, and approval bottlenecks
- Facilitate online vendor payments and manage international wire transfers for foreign vendors
- Monitor returned or rejected funds and follow up with department initiators
- Manage vendor records in PeopleSoft, including creation, updates, and deduplication
- Ensure synchronization of vendor records between PeopleSoft Financials and SupplyNet
- Process vendor refund cheques and clear credit balances
- Support AP pay cycle runs, withholding tax reporting, income tax slips, and WCB assessments
- Administer paper and electronic records according to document retention and destruction protocols
- Collaborate with Finance Procurement and Planning and the Shared Services Staff Centre
- Participate in cross-training, backup support, payment cancellation/reissuance, and year-end reporting
- Track common issues and recommend policy or structural changes
Requirements
- Minimum education is a Certificate in Business/Financial Administration
- A diploma or degree in Business/Financial Administration or Accounting would be an asset
- 3-5 years of previous accounting and finance experience in a large, complex business environment
- Proficiency in accounting and ERP systems such as PeopleSoft Financials, SupplyNet, and query/reporting tools for data analysis
- Advanced knowledge of MS Office (Excel, Word), Adobe Acrobat Pro, and Google Workspace
- Accurate, high-speed keyboarding skills
- Exceptional written and verbal communication skills with a proven ability to build consensus and partnerships in an integrated service culture
- Ability to work independently, exercise sound judgment, and maintain extreme attention to detail under tight deadlines
- Must be able to pass an Employment Security Clearance from the Edmonton Police Service (EPS) or the RCMP
- Must submit a resume and cover letter
Benefits
- Comprehensive benefits package
- Hybrid work arrangement with a mix of remote and in-person work
- Collective agreement terms and conditions
- Cross-training initiatives and ongoing learning opportunities
- Inclusive and accessible hiring process
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