Providing administrative support to management at Caisse Desjardins de l'Ouest - de - l'Île. Responsibilities include schedule management, meeting coordination, and internal communications.
About the role
- Executive Assistant supporting Waga Energy's CEO and leadership team in strategic and operational tasks. Contributing to smooth operations and liaison across departments in a sustainable energy company.
Responsibilities
- Manage the CEO’s calendar, priorities and deadlines
- Also support other directors in coordinating cross-functional needs (finance, industrial, operations and sales)
- Organize meetings, travel and business events
- Prepare meetings and committees (coordination, presentations, formatting and proofreading of documents)
- Manage incoming communications and requests
- Ensure smooth coordination with internal teams, subsidiaries and external partners
- Act as a liaison between departments and facilitate information flow
- Track files, deadlines and deliverables
- Organize and structure information in a clear and accessible manner
- Participate in cross-functional projects and in improving internal tools and processes
- Provide administrative support to teams as needed
- Manage executive expense accounts
- Handle administrative and corporate document management
- Organize logistics for events and meetings
- Draft, review and structure various documents (presentations, policies, RFQs, RFPs, etc.)
- Write meeting minutes, follow up on action items and ensure deadlines are met
- Contribute to report preparation (collection, consolidation and formatting)
- Coordinate certain billing-related information and administrative follow-ups
- Provide administrative support in monitoring contractual and regulatory files
- Update tracking tools and dashboards
- Liaise with partners to follow up on data, reports and billing-related administrative items
Requirements
- University degree (certificate or bachelor’s) in administration, management, communications or a relevant field (an asset) OR
- Diploma of College Studies (DEC) in administrative techniques, office automation, business management or a related field
- Minimum 5 to 7 years’ experience in executive assistance, office management or executive coordination, ideally with experience supporting an executive committee, a CEO or multiple senior leaders
- Strong proficiency in English is essential
Benefits
- Competitive compensation
- 4 weeks’ vacation upon hiring, 5 weeks after 1 year of service and 6 weeks after 3 years
- 11 public holidays + 2 floating days
- Comprehensive group insurance, with 75% of the premium paid by the employer, including disability insurance, life insurance, dental and vision coverage
- Retirement plan with employer contribution up to 3%
- Reimbursement of professional association fees
- Flexible schedule and remote work policy
- Access to internal training to support your ongoing development
- Work clothing and equipment provided by the employer when required
- On-site gym, social club, coffee area, ping-pong and foosball
- Opportunities for advancement within a growing, international company
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