About the role

Provide administrative support for contract and grant activities, including preparing and tracking agreements, supporting procurement processes, and ensuring compliance with policies.

Responsibilities

Provide administrative support for contract and grant activities, including preparing and tracking agreements, supporting procurement processes, maintaining accurate records and reports, and ensuring compliance with policies and procedures. The role responds to stakeholder inquiries, coordinates documentation and approvals, supports invoicing and general office operations, and contributes to team initiatives.

Must Haves: Education: High School Diploma/GED. Work Experience: 3 years’ experience proofing and formatting word documents in a work setting. 3 years’ experience with paper and electronic filing system (Prolaw or similar) 3 years’ experience with printer, copy and scan machines. 3 years’ experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant, efficient features. 3 years’ experience using basic Excel skills in a work setting 3 years’ relevant experience in a role similar to this. Experience must be applicable to this role. Nice to Have Education: Relevant post-secondary education in office administration. Acceptable education includes degrees, diplomas and certificates. Technical Skills 2 years’ experience with strong meeting support skills (agenda prep, minute-taking, follow-ups) Work Experience 2 years’ experience reviewing and validating vendor invoices against contract terms and processing payments using SAP or similar ERP systems (e.g., 1GX). 2 years’ experience working in childcare grant funding programs in Alberta. 2 years’ experience working with Microsoft SharePoint sites. 2 years’ experience with coordinating contract documents.