Payroll Specialist managing end - to - end payroll for Canadian employees at ZEISS. Ensuring compliance with Canadian payroll legislation and discrepancies resolution.
About the role
- Payroll Specialist managing payroll processes for 900 employees across Canada. Ensuring compliance with Canadian payroll regulations and supporting total rewards functions in a hybrid work environment.
Responsibilities
- Process bi-weekly payroll for Canadian employees, ensuring accuracy and adherence to established deadlines.
- Collect, verify, and input all payroll-related data, including new hires, terminations, changes in compensation, benefits deductions, garnishments, loans and other payroll adjustments.
- Perform detailed payroll audits, including the review of terminations, timesheets, special payments, and adjustments.
- Verify and process remittances to government agencies, unions, and other entities (CPP/EI/income tax, benefits, WCB/CSST, union dues etc.).
- Manage the payroll group's email inbox, providing timely and accurate responses to employee and other inquiries.
- Action, apply, ensure correct payroll processing and apply terms and conditions outlined in the Collective Bargaining Agreements (CBAs) for all unionized roles.
- Oversee the entire month-end payroll process.
- Conduct regular payroll audits and ensure compliance with Canadian labor laws, tax regulations, and statutory requirements.
- Maintain accurate employee records, including attendance, leaves, and personal information.
- Stay up-to-date with all federal, provincial, and local payroll legislation and regulations (e.g., ESA, Income Tax Act, EI Act, CPP Act).
- Generate various payroll reports for management, finance, and HR.
Requirements
- University degree, preferably in Accounting, Finance, Human Resources, or a related field, or equivalent experience.
- A minimum of 2 years of experience in payroll processing, with a strong focus on Canadian payroll.
- Strong knowledge of payroll regulations and compliance across Canadian provinces.
- Proficiency with payroll systems and time and attendance management systems.
- Strong proficiency in Google Sheets and Excel.
- Excellent auditing and analytical skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to handle highly confidential and sensitive information.
- Knowledge of employment legislation across Canadian provinces, employee relations, union collective agreements and HR best practices.
- Bilingualism (English/French) is required.
Benefits
- Health insurance
- Retirement savings plans (RRSP, Pension plans)
- Paid time off
- Flexible work arrangements
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