Part - time Payroll Specialist managing accurate Canadian and U.S. payroll processing. Supporting HR, tax compliance, audits, reconciliations, and payroll system transitions.
About the role
- Payroll Administrator responsible for payroll processing and compliance with federal and provincial regulations, supporting HR and Finance departments.
Responsibilities
- Verify payroll data and transactions in our Dayforce time and payroll system, such as timesheets, work shifts, employment status and compensation changes, retro pay, etc.
- Maintain payroll supporting records, including new hire and termination letters, leave pay, garnishment letters, as well as requests from HR, Benefits, and other areas.
- Collaborate with HR and HR Technology to ensure that all payroll-impacting system workflows and configurations are aligned and compliant with payroll best practices.
- Ensure compliance with tax laws, statutory deductions, and employer taxes (CPP, EI, income tax, WCB, OHT, etc.).
- Process Records of Employment (ROEs), year-end tax forms (T4s, RL-1s), period-end reports, and ad-hoc reconciliations.
- Respond to payroll inquiries regarding pay, deductions, and taxation in a way that is appropriate at all levels of the organization.
- Ensure payroll accuracy, compliance, and traceability with payroll account reconciliations and audits.
- Identify and resolve payroll discrepancies such as over/under payments, system errors, data entry errors, etc.
- Develop and maintain payroll SOPs and checklists to support all payroll processes.
- Keep a mindset of continuous improvement, innovation, automation, and openness to change as the HR/Payroll operations evolve.
Requirements
- 5 plus years of experience in payroll administration.
- Strong attention to detail and quality controls, and organizational skills.
- Strong knowledge of Canadian payroll legislation, multi-province, and employment standards.
- Proficiency in payroll and business software, including: Dayforce experience is highly desired.
- Microsoft 365 Suite (Excel, Outlook, Teams, Word)
- Case management systems.
- Experience with accounting principles, business administration, or similar technical education.
- Ability to handle confidential information with discretion.
- Excellent communication, collaboration, and problem-solving skills in remote environments.
- PCP (Payroll Compliance Professional) certification from the National Payroll Institute.
- Familiarity with unionized environments and collective agreements.
- Bachelor’s degree in accounting, business administration, or similar fields.
- Service Now case management system.
Benefits
- Employees can work remotely
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