Legal Assistant supporting three senior corporate law clerks at a Toronto law firm. Preparing transactional documents, managing files, calendars, invoices, minute books, and client records.
About the role
- Canadian business immigration law clerk supporting EY clients with visas, work permits and permanent residence applications in Ottawa. Researching requirements, preparing filings and coordinating with lawyers, HR contacts and applicants.
Responsibilities
- Provide integrated, quality Canadian business immigration services to clients
- Support multiple challenging Canadian business immigration engagements
- Research current processing requirements at service centres and consulates on instruction from lawyers
- Manage application lifecycles, including document collection, drafting, reviewing, editing and submission
- Collect information and documentation from HR contacts and applicants
- Draft complete application packages for supervising lawyer review
- Ensure applications are filed promptly
- Meet with lawyers to discuss client questions and communicate information to HR contacts and applicants
- Draft client emails and notify clients of application updates
- Delegate appropriate tasks to support staff
- Follow up with immigration authorities on pending applications
- Enter billing and client information electronically in the applicant tracking system
- Keep lawyers informed of client-related issues
- Attend relevant seminars and professional development courses when required
Requirements
- Undergraduate University Degree, College Diploma, or equivalent experience
- 1–2 years of Canadian business immigration experience
- Excellent written and verbal French language skills
- Bilingualism in French and English
- Excellent organizational skills
- Excellent verbal and written communication skills
- Strong attention to detail
- Knowledge of Quebec immigration regulations ideally
- Ability to learn Canadian business immigration processing categories and visa requirements
- Ability to research current processing requirements at service centres and consulates
- Ability to use applicant tracking systems for electronic data entry, billing and client information
Benefits
- Discretionary bonus program
- Comprehensive medical, prescription drug and dental coverage plan
- Defined contribution pension plan
- Great vacation policy
- Firm-paid days allowing longer long weekends
- Statutory holidays
- Paid personal days based on province of residence
- Programs and benefits supporting physical, financial and social well-being
- Support and coaching from engaging colleagues
- Learning opportunities to develop new skills and progress your career
- Freedom and flexibility to handle the role in a way that’s right for you
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