Litigation Legal Assistant supporting three commercial litigators at a Toronto law practice. Preparing court documents, managing deadlines, filings, files, calendars, accounts and client communications.
About the role
- Adjoint·e juridique réserviste bilingue chez Clyde & Co, cabinet international de droit. Soutien flexible aux équipes de litige, dossiers urgents et gestion des procédures à distance.
Responsibilities
- Serve as a floater within the litigation legal assistant team during absences, vacations, and peak periods
- Handle urgent overflow work, high-priority tasks, and requests requiring prompt attention
- Collaborate with legal assistants and lawyers to allocate workloads
- Prepare, draft, review, and format litigation pleadings and documents
- Manage deadlines, record due dates in calendars, and keep calendars up to date
- Review documents and correspondence to ensure compliance with client requirements, legal procedures, and grammar rules
- Open, file, monitor, and manage files and documents
- Manage communications, including telephone calls, emails, and other correspondence
- Organize and coordinate meetings between lawyers, clients, and other stakeholders
- Prepare files for meetings and hearings
- Perform other relevant duties as business needs arise
Requirements
- Diploma of vocational studies (DEP) in secretarial studies or a college diploma (DEC) in administration or legal studies, or an equivalent combination of education and experience
- At least 5 to 7 years of relevant experience as a litigation legal assistant
- Knowledge of legal terminology and procedural rules
- Fluency in French and English, both written and spoken, is required
- Excellent working knowledge of Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook, at an intermediate or advanced level
- Ability to manage a high volume of files simultaneously
- Thoroughness, strong attention to detail, and excellent organizational skills
- Strong ability to work in a computerized environment and learn new software tools
- Ability to work remotely in an organized, self-directed, and productive manner
- Client-focused, team-oriented, collaborative, tactful, and discreet
- Professionalism and excellent interpersonal skills
- Ability to learn quickly, demonstrate proactivity, and take initiative
- Familiarity with insurance law is an asset
- Knowledge of principles and procedures applicable to common law is an asset
Benefits
- Paid time off, vacation, and one annual wellness day
- Medical, dental, and vision coverage for you and eligible family members
- Comprehensive short-term disability coverage and enhanced long-term disability coverage
- Referral bonuses
- Mentorship, international training programs, and career development support
- Social events, volunteer and community service initiatives, and professional development opportunities
- Six months of fully paid parental leave
- Highly flexible schedule, including evening and/or weekend shifts
- Fully remote work option
- Overtime eligible
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