Payroll and HR systems specialist managing full - cycle payroll, benefits, and pensions for Burlington Public Library. Supporting Dayforce, learning, performance, recruitment, and employee administration.
About the role
- Senior Payroll Specialist managing Canadian payroll, reconciliations, filings, and controls for health technology company Fullscript. Improving ADP and NetSuite processes while supporting employees and audits.
Responsibilities
- Process bi-weekly payroll in ADP Workforce Now for Canadian employees, including timecard review, off-cycle calculations, deductions, taxable benefits, and paid leave
- Ensure compliance with federal and provincial payroll legislation, employment standards, and CRA requirements
- Respond to employee and manager payroll inquiries
- Prepare reporting to fund benefit-related deductions, including RRSP, HSA, and tax entities
- Maintain and create employee time-off policies in the timekeeping system
- Create payroll journal entries in NetSuite, including regular payroll, month-end, and other adjustments
- Handle year-end payroll transactions, including T4s, T4As, amendments, and federal and provincial filings
- Meet deadlines across multiple concurrent projects
- Own payroll liability and GL reconciliations and resolve variances before month-end close
- Maintain and test payroll controls and support external audits
- Identify and lead process improvements and automation in ADP and NetSuite
- Act as the technical resource for multi-state tax registration, garnishments, ROEs, and CPP/EI corrections
- Manage provincial workers’ compensation reporting and payments and employer health tax filings
Requirements
- Bachelor’s degree in Accounting or related field or equivalent experience
- 5+ years of Canadian payroll experience, including full-cycle processing and year-end
- Payroll Compliance Practitioner (PCP), Payroll Leadership Professional (PLP), or Certified Payroll Manager (CPM) designation preferred
- Experience with ADP Workforce Now
- Strong attention to detail and accuracy
- Excellent verbal and written communication and interpersonal skills
- Ability to maintain confidential and highly sensitive information
- Advanced Excel and Google Workspace skills
- Ability to multitask on multiple projects
- US payroll exposure and project management experience are a plus
Benefits
- Flexible PTO
- Competitive pay
- RRSP/401k match
- Premium benefits package with customizable coverage, paramedical services, and HSA
- Fullscript discounts on wellness products
- Continuous learning opportunities, training budgets, and company-wide initiatives
- Hybrid and remote work flexibility
- Equal opportunity employer with accommodations available upon request
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