Payroll and HR systems specialist managing full - cycle payroll, benefits, and pensions for Burlington Public Library. Supporting Dayforce, learning, performance, recruitment, and employee administration.
About the role
- Senior Payroll Specialist managing Canadian, U.S., and international payroll for Kinaxis, a global supply-chain orchestration software company. Ensuring compliance, reconciliations, reporting, and payroll accuracy.
Responsibilities
- Assist with processing payrolls for Canada, the United States, and international entities in accordance with local legislative requirements and company policies
- Validate payroll inputs, earnings, deductions, taxes, benefits, commissions, bonuses, stock transactions, and retroactive adjustments
- Review payroll outputs and investigate discrepancies prior to payroll approval and transmission
- Support payroll activities related to hires, terminations, leaves of absence, promotions, transfers, and compensation changes
- Ensure payrolls are completed accurately and within established service level timelines
- Submit payroll changes and supporting documentation to local payroll providers
- Review payroll results received from service providers and resolve discrepancies
- Ensure compliance with payroll legislation, taxation requirements, social security programs, and statutory regulations
- Prepare and review payroll remittances and year-end reporting obligations
- Support audits, tax inquiries, and compliance reviews
- Maintain payroll procedures and process documentation
- Monitor legislative changes and assist with implementation of payroll-related updates
- Administer payroll-related deductions and company contributions for retirement and benefit programs
- Prepare and reconcile pension, savings plan, and benefit remittances
- Coordinate deductions and enrollment changes with benefit providers
- Prepare payroll reconciliations and validate payroll-related financial transactions
- Reconcile payroll registers to general ledger accounts
- Support month-end and year-end close activities
- Prepare payroll journal entries and supporting documentation
- Prepare documentation supporting internal and external audit requirements
- Maintain payroll controls and support control testing activities
- Act as a subject matter expert for payroll systems, interfaces, and reporting tools
- Identify opportunities to improve efficiency, accuracy, and automation
- Develop and maintain payroll reports, reconciliation tools, and process documentation
- Respond to complex payroll-related inquiries from employees, HR, Finance, and management
- Explain payroll calculations, deductions, tax implications, and statutory requirements
- Provide guidance on payroll policies and procedures
- Build collaborative relationships with internal and external stakeholders
Requirements
- Extensive payroll experience in progressively responsible payroll roles
- Extensive experience processing payroll in Canada
- Experience with ADP Workforce Now
- Strong knowledge of payroll legislation, taxation, year-end processing, and statutory reporting
- Experience with payroll reconciliations, accounting entries, and financial controls
- Excellent analytical, organizational, and problem-solving abilities
- Strong attention to detail and commitment to accuracy
- Ability to effectively engage stakeholders and utilize available resources to obtain information needed for accurate payroll decisions
- Payroll Compliance Practitioner (PCP) designation or equivalent preferred
- Experience with SuccessFactors, Workday, or similar HRIS systems preferred
- Experience supporting publicly traded organizations preferred
- Experience with NetSuite or other ERP platforms preferred
- Advanced Microsoft Excel skills preferred
Benefits
- Discretionary 10% company bonus
- Flexible vacation and Kinaxis Days (company-wide days off)
- Flexible work options
- Physical and mental well-being programs
- Regularly scheduled virtual fitness classes
- Mentorship programs, training, and career development
- Recognition programs and referral rewards
- Hackathons
- Accommodations upon request for fairness and accessibility throughout the recruitment process
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Degree requirement
No Education Requirement
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