About the role

Grant operations administrator advancing nonprofit funding applications at Goodstack. Managing calendars, portal submissions, supporting documents, and final application quality assurance.

Responsibilities

Provide essential administrative support to ensure grant applications move smoothly from intake to final submission
Create, update, and maintain structured grant calendars for assigned nonprofit clients
Monitor internal target dates, including a 7-day internal buffer
Access funder portals and application software to extract exact questions, word limits, formatting rules, and required attachments
Format extracted questions into standardized templates for Grant Writers
Set up client login credentials and basic profile information on external portal platforms
Input completed, client-approved narrative content into funder portals accurately
Gather, format, and attach nonprofit supporting documents
Verify that every form field is completed and no placeholder text, highlights, or missing answers remain
Conduct final proofreading and formatting checks for coherence and logical flow
Confirm narrative answers match portal fields and comply with character and word limits
Flag technical discrepancies or missing information that could delay submission
Execute final electronic grant submissions after approvals are cleared
Record submissions, capture confirmation receipts, and update task statuses in AgentPro to trigger automated customer notifications

0–2 years of experience in administrative, operations, or data entry roles
Recent graduates with strong organizational skills are welcome
Exceptional precision in data entry, copy-pasting, and proofreading
An eye for spotting formatting errors, broken links, or incomplete fields
Ability to manage multiple deadlines, maintain calendars, and work proactively to avoid last-minute delays
Comfort navigating new software platforms, web portals, forms, and cloud-based databases (e.g., Notion, Google Workspace, CRMs)
Strong basic written English skills
No prior grant writing experience required

Salary reviews and share options becoming an integral part of our growth and share in the company's success
Goodstack’s Workplace Giving
Private Health Insurance
On Tuesday, lunch is on Goodstack
$300 Brighten your day annual budget
$1,200 Learning & development annual budget
Goodstack library
Paid days off to volunteer for non-profit causes
Paid days to attend conferences
Paid day off on your birthday!
25 days annual leave, plus paid public holidays
Paid sick leave
Paid wellness leave
Flexible working hours
WFH budget upon joining
Ecologi Carbon Offsetting