Bilingual administrative assistant coordinating MT Academy programs, logistics, communications, and translations. Supporting professional development operations at Canadian law firm McCarthy Tétrault.
About the role
- Bilingual Administrative Assistant supporting MT Academy training administration, logistics, translation, and communications. Hybrid role with McCarthy Tétrault, a leading Canadian law firm.
Responsibilities
- Assist with administration and coordination of the MT Academy Team’s work in English and French
- Update and maintain the Learning Management System, including attendance tracking and program entries
- Create and proof invitations
- Arrange program and workshop logistics, including catering, boardrooms, video conferencing equipment, technology requirements, and recording
- Coordinate and distribute bilingual notices, invitations, and reminders
- Monitor and track RSVPs
- Support preparation, reproduction, distribution, and branding of program materials
- Coordinate program evaluations and assist with evaluation summary reports
- Prepare plans, reports, and charts tracking MT Academy programs
- Update and maintain national and regional programs in the Professional Resources Calendar
- Develop protocols and tracking systems
- Arrange payment of consultant invoices, fees, and program attendance charges
- Provide administrative and project support for MT Academy initiatives
- Update bilingual programming communication templates
- Maintain the firm intranet and create new pages and resources
- Assist with translation and review of communications, materials, and resources
- Manage shared MT Academy inboxes and respond to inquiries in English and French
- Perform other duties and special projects as assigned
Requirements
- Post-secondary diploma
- Minimum of three years of office work experience
- Law firm or other professional services firm experience preferred
- Event management an asset
- Fluent bilingual in French/English required
- Excellent organizational, proofreading, spelling, and grammar skills
- Strong attention to detail
- Exceptional verbal and written communication skills
- Ability to communicate effectively and professionally with individuals at all levels of the Firm
- Demonstrated initiative, resourcefulness, and accountability
- Ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing business needs
- Proven ability to handle multiple assignments simultaneously while maintaining a high standard of accuracy and service delivery
- Strong time management, planning, and prioritization skills
- Ability to meet critical deadlines
- Ability to work independently with minimal supervision and exercise sound judgment
- Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm
- Wellness and technology reimbursements
- Competitive compensation
- Paid overtime
- Generous time off
- A day off to volunteer
- A day off for your birthday
- Professional development and growth opportunities
- Two-way feedback culture
- Community involvement
- Commitment to equity, diversity and inclusion
- Collaborative, cohesive culture
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