Legal Assistant supporting Torys’ Vancouver litigation practice. Managing legal documents, court processes, billing, client service, and practice operations in a hybrid role.
About the role
- Patent legal assistant supporting McCarthy Tétrault’s IP lawyers with CIPO, USPTO, and WIPO filings. Managing patent prosecution, deadlines, client files, billing, and searches.
Responsibilities
- Draft, prepare, format, and revise correspondence and submissions for Intellectual Property Offices in Canada, the US, and elsewhere
- File patent, industrial design, and copyright applications and submissions with CIPO, the USPTO, WIPO, and other offices
- Generate cover letters, fax cover sheets, and fee payment forms
- Manage the lawyer’s patent prosecution practice, delegate tasks, and follow up on status
- Support the lawyer’s regulatory practice through drug/patent searches, PM(NOC)-related documents, and Health Canada/OPML correspondence
- Review and maintain Pattsy docket entries and generate docket reports
- Track official, internal, and client deadlines and work progress
- Contact CIPO and USPTO to resolve basic file issues and obtain status updates
- Manage physical and electronic IP files and maintain client-file records
- Coordinate the lawyer’s daily practice and deadlines
- Liaise with billing analysts regarding prebills and invoices
- Manage client billing information and special billing instructions
- Process expense reports, outgoing fee payments, and incoming client payments
- Provide backup support to assistants and support team members with competing tasks and deadlines
- Search for and download patents, trademarks, and designs using domestic and foreign databases
- Share information with the team and support other legal assistants and legal staff
- Perform routine tasks, special projects, and other duties as required
Requirements
- Legal Assistant diploma or equivalent
- Minimum 5 years of experience as a Patent Legal Assistant in an Intellectual Property group
- Knowledge of IP laws and ability to self-update regarding changes to IP legislation and practice
- Extreme attention to detail
- Exceptional written and oral communication skills
- Strong time management and prioritization skills
- Energetic, proactive, can-do approach
- Flexibility and adaptability regarding changing laws, practices, and constructive feedback
- Reliability and punctuality
- Empathy and focus on high-quality client service
- Willingness to take on tasks supporting the lawyer’s practice
- High level of discretion and confidentiality
- Ability to work in a team and independently under minimal supervision
- Knowledge of Pattsy and iManage or comparable document management system
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm
- Wellness and technology reimbursements
- Dialogue confidential mental health support
- Virtual healthcare assistance
- Proactive wellness resources
- Competitive compensation
- Paid overtime
- Generous time off
- Day off to volunteer
- Day off for your birthday
- Ongoing professional development opportunities
- Strong community involvement
- Commitment to equity, diversity and inclusion
- Supportive, collaborative culture
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