Project Coordinator coordinating schedules, vendors, field teams and project documentation. Supporting Encepta’s telecommunications and utility infrastructure delivery in Calgary.
About the role
- Project Manager coordinating NewWorld Strategies’ client shows and Creator Command Centers. Managing timelines, teams, vendors, and deliverables for complex client engagements.
Responsibilities
- Act as the primary point of contact for project coordination between internal teams and client stakeholders
- Build and maintain client project workplans, timelines, and deliverable trackers
- Establish and run meeting cadences, including agendas and follow-ups
- Coordinate internal teams and outside vendors to drive alignment and execution
- Track milestones, deadlines, dependencies, and accountability
- Identify risks, resolve blockers, and maintain momentum
- Conduct check-ins with internal teams to map priorities, dependencies, and blockers
- Support preparation, execution, and follow-up on client deliverables
- Improve clarity, coordination, and prioritization across teams
- Support vendor and partner relationships for client engagements
- Maintain project management systems and keep information organized and current
- Define and refine workflows for tracking projects, tasks, and ownership
- Ensure documentation, trackers, and dashboards reflect current status
Requirements
- 7+ years of experience in program or project management
- Ideally experience within a media, creative, or agency environment
- Proven track record of building and running workplans, trackers, and meeting cadences for complex projects
- Experience serving as the primary point of contact for clients or senior stakeholders
- Strong communication skills
- Comfort with project management and collaboration tools such as Drive, Motion, Pipedrive, or similar
- Track record of spotting risks early and resolving blockers
- Experience coordinating internal teams and outside vendors or partners
- Ability to manage multiple client projects simultaneously
- Ability to handle sensitive information and high-stakes workstreams
Benefits
- Option to work from the New York office
- Potential to convert to full-time
- Remote work arrangement
- Occasional travel aligned with convenings and key engagements
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Degree requirement
No Education Requirement
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