Project Coordinator supporting Doctors of BC’s physician committees, funding workflows, and healthcare initiatives. Managing the Partners In Care event from inception through implementation.
About the role
- Project Coordinator supporting IT and business initiatives for Canada’s Indigenous-owned Symbiotic Digital. Coordinating requirements, Agile delivery, governance, reporting, risks, and stakeholder activities.
Responsibilities
- Support project delivery activities across multiple concurrent projects, including schedule maintenance, status reporting, project documentation, action item tracking, milestone coordination, and delivery support
- Coordinate and facilitate project meetings, workshops, stakeholder discussions, and planning sessions
- Prepare agendas, document decisions, record meeting minutes, and track follow-up actions
- Support requirements gathering by facilitating discussions, documenting business needs, capturing stakeholder requirements, and maintaining requirements documentation
- Assist with scope definition and scope management, including documenting objectives, business outcomes, assumptions, constraints, deliverables, and scope boundaries
- Translate business discussions, stakeholder feedback, and workshop outcomes into requirements, user stories, backlog items, acceptance criteria, risks, decisions, and action plans
- Support Agile and hybrid delivery through backlog refinement, sprint planning, sprint reviews, retrospectives, roadmap discussions, and project planning
- Organize and maintain epics, features, user stories, priorities, dependencies, and acceptance criteria
- Build and maintain relationships with stakeholders, project teams, business partners, vendors, and subject matter experts
- Support project governance through status reports, governance materials, decision logs, RAID logs, presentations, and change requests
- Support risk, issue, dependency, and change management through documentation, monitoring, escalation, and reporting
- Contribute to planning, schedule development, resource coordination, milestone tracking, work planning, effort estimation support, and project administration
- Prepare project metrics, dashboards, reports, presentations, and analysis
- Utilize Microsoft 365 applications and project management, work management, backlog management, and reporting tools
- Apply organizational, analytical, critical-thinking, and problem-solving skills to support project delivery and competing priorities
- Apply business acumen to connect projects, technology initiatives, process improvements, and organizational change with business objectives and strategic outcomes
Requirements
- 3 to 5 years of business experience supporting projects, programs, initiatives, organizational change efforts, or operational improvement activities
- Experience in project coordination, project administration, PMO support, business coordination, business analysis, requirements coordination, or a related role
- Experience supporting requirements gathering workshops, stakeholder interviews, process mapping sessions, backlog creation activities, or business analysis initiatives
- Experience assisting with project planning, scheduling, governance reporting, risk management, issue management, and change management activities
- Experience facilitating meetings, documenting decisions, tracking commitments, and coordinating follow-up activities among stakeholders
- Knowledge of Agile, hybrid, and traditional project delivery methodologies
- Experience using project scheduling, collaboration, reporting, and work management tools
- Post-secondary education in Business Administration, Commerce, Project Management, Information Technology, Management Information Systems, or a related discipline, or an equivalent combination of education and experience
- Progress toward or completion of a recognized project management certification such as CAPM, PMP, PRINCE2, Scrum, or Agile-related certification is considered an asset
- Experience working with both Waterfall and Agile project delivery methodologies
Benefits
- 5-month contract duration
- Remote work within Canada
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