Project Coordinator supporting IT and business initiatives for Canada’s Indigenous - owned Symbiotic Digital. Coordinating requirements, Agile delivery, governance, reporting, risks, and stakeholder activities.
About the role
- Workplace Project Manager delivering global office moves, openings, safety, sustainability, and tooling programs. Supporting Harvey’s AI-powered legal and professional-services platform.
Responsibilities
- Project manage Workplace's global special projects, including health & safety programming, global design standards, emergency response programming, WVPPs, and sustainability programming
- Partner with Security, HR, Legal, and regional Workplace leads to build and roll out emergency response plans and WVPPs
- Maintain and evolve global design standards for furniture, finishes, and signage
- Drive sustainability initiatives across offices and track progress against goals
- Own the global rollout of Workplace tooling and software, including desk booking, occupancy, and ticketing platforms
- Own global and national vendor contracts, including procurement, negotiation, and master vendor relationships
- Build and maintain the FDOB checklist and playbook for satellite moves, expansions, and new-office openings
- Own the portfolio-level calendar for expansions and new offices
- Lead moves, openings, or buildouts where regional workplace coverage is unavailable or lacks bandwidth
- Coordinate with IT, Security, and AV to maintain day-one readiness standards
- Build and maintain project plans, schedules, and budgets; track milestones, dependencies, and risks
- Maintain a portfolio-level view of in-flight and planned moves, openings, and buildouts
- Manage vendor relationships and hold vendors accountable to schedule and quality
- Report to the Global Workplace Operations Manager
Requirements
- 5+ years in workplace operations, program management, or project management
- Experience leading cross-functional programs such as health & safety, emergency preparedness, sustainability, or systems/tooling rollouts
- Strong program design and playbook-building instincts
- Experience managing vendor and procurement relationships at a national or global scale
- Strong command of project management fundamentals: scope, schedule, budget, risk, and stakeholder communication
- Experience partnering with construction, real estate, or facilities teams on office moves or buildouts
- Excellent organizational and communication skills
- Comfort with ambiguity and a hands-on, get-it-done approach
- Based in New York and able to work on-site at the NYC office
- Willingness to travel to other sites as projects require
- Experience building or administering H&S programs, emergency response plans, or WVPPs
- Experience with sustainability program design or reporting
- Familiarity with Asana, Smartsheet, Envoy, or OfficeSpace
- Experience building playbooks or programs that scale across a distributed, multi-region team
Benefits
- Equity plan
- Bonus eligibility
- Comprehensive health, dental and vision coverage
- Retirement benefits (401k match up to 4%)
- Flexible PTO
- Equal opportunity employer
- Reasonable accommodations for applicants with disabilities
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