Bilingual Administrative Assistant supporting MT Academy training administration, logistics, translation, and communications. Hybrid role with McCarthy Tétrault, a leading Canadian law firm.
About the role
- Executive Assistant supporting Ansh Malhotra, an entrepreneur scaling web and app design businesses. Managing executive operations, client coordination, data administration, purchases, and travel remotely.
Responsibilities
- Execute day-to-day activities, administrative tasks, and special projects for Ansh Malhotra
- Manage Ansh’s inbox, calendar, and phone calls
- Act as liaison between the CEO, team, and clients
- Manage office and business administration, including office phone calls and vendors
- Manage repetitive client tasks
- Perform data administration and data management using Excel/Google Sheets
- Own logistics for important business and personal purchases
- Select gifts for Ansh’s wife
- Serve as point person for employees, clients, and accountants
- Coordinate travel arrangements
- Build trust quickly and become an extension of Ansh by anticipating needs and priorities
Requirements
- At least 2+ years of experience supporting a CEO or executive
- High standards, strong boundaries, professionalism, discretion, and confidentiality
- Excellent written and verbal communication
- Impeccable attention to detail and process improvement mindset
- Ability to anticipate eventualities and solve problems quickly
- Ability to work fast and efficiently
- Decisive decision-making and ability to take direct feedback
- Clear, error-free written and verbal communication
- Highly adaptable and flexible in an ever-changing role
- Strong appetite and experience in design and development literacy desired
- Ability to thrive in fast-paced environments with tight deadlines
- Rigorous attention to detail and accuracy
- Up to 3-minute video answering five application questions
- Include the word 'Mountain' in the application
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No Education Requirement
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Bilingual administrative assistant coordinating MT Academy programs, logistics, communications, and translations. Supporting professional development operations at Canadian law firm McCarthy Tétrault.
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