Billing Administrator managing invoices, customer accounts, and discrepancies for Universal Group, a traffic control and occupational safety services provider. Supporting accurate, efficient finance operations.
About the role
- Billing Coordinator managing project setup, invoicing, and reconciliations for Pinchin’s multidisciplinary engineering and consulting services. Supporting Project Managers and accurate financial reporting.
Responsibilities
- Review and approve new project setups.
- Monitor work-in-progress by reviewing project labour, expenses, and disbursements.
- Process project billing in accordance with company revenue recognition policies.
- Prepare pre-billing documentation and complete timely invoicing.
- Post accounting entries and coordinate invoice distribution.
- Maintain project records, including contracts and supporting documentation.
- Investigate variances and provide reports and recommendations to management.
- Collaborate with Project Managers to identify additional billing opportunities.
- Track funding and advise Project Managers on budget utilization and remaining funding.
- Review and investigate expenses that have not been billed to clients.
- Support project closeout activities and account reconciliation upon project completion.
- Assist with internal audits and other financial reporting requirements as needed.
- Support billing activities for projects across the organization while partnering with Project Managers and internal stakeholders.
Requirements
- Degree or Diploma in Accounting, Finance, Business, or a related field.
- 2+ years of accounting, project accounting, billing, or related financial experience.
- Intermediate proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
- Experience working with ERP systems; Deltek Vision experience is considered an asset.
- Strong analytical, organizational, and problem-solving skills.
- Excellent communication and interpersonal skills with the ability to work effectively across departments.
- Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
- Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing.
- Background information verification over the previous five years including Canadian residency may be required.
Benefits
- Competitive salaries
- Great benefits
- Mentoring and career development programs
- Flexible workplace that supports work life balance
- Paid personal days
- Minimum of three weeks of vacation to start
- Reimbursement for professional memberships
- Environmental and community involvement opportunities
- Wellness spending account
- Social activities
- Team events
- Corporate hotel rates
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