Billing Coordinator managing project setup, invoicing, and reconciliations for Pinchin’s multidisciplinary engineering and consulting services. Supporting Project Managers and accurate financial reporting.
About the role
- Billing Administrator managing invoices, customer accounts, and discrepancies for Universal Group, a traffic control and occupational safety services provider. Supporting accurate, efficient finance operations.
Responsibilities
- Analyze Billing Report and support documentation in detail prior to generating invoices.
- Work closely with Operations/Sales to resolve or clarify discrepancies.
- Generate and distribute accurate and timely invoices to clients based on established billing schedules and contractual agreements.
- Maintain and update customer accounts with billing information and contact details.
- Investigate and generate Credit Memos when appropriate.
- Update Billing Manager regarding inconsistencies or challenges.
- Address billing-related concerns using customer service and problem-solving skills.
- Collaborate within the finance team to streamline billing processes.
- Use time management and multitasking skills to mitigate and minimize billing-related errors and concerns.
- Assist in developing and implementing billing policies and procedures.
- Stay updated on industry regulations, trends, and best practices related to billing and invoicing.
- Perform other duties incidental to those described herein.
Requirements
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field is an asset.
- Proven experience in billing, accounts receivable, or a similar financial role.
- Proficiency in Microsoft Office Excel and accounting software programs (preferably Sage 300).
- Strong analytical skills with a keen attention to detail.
- Excellent communication skills, both written and verbal, for effective interaction with clients and internal teams.
- Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
- Problem-solving mindset with the ability to identify issues, propose solutions, and implement process improvements.
- High level of integrity and ethics in handling sensitive financial information.
- Typical office hours are Monday to Friday from 8:30 am to 5:00 pm or as determined based on the needs of the department and requirements for successful business operations.
Benefits
- Opportunity to work for a large, growing company with room for promotion.
- Extended healthcare benefits available after probation.
- An RRSP matching plan.
- Paid vacation.
- Competitive compensation package.
- Hybrid positions (3 days a week in office is required).
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