About the role

Project Manager overseeing project timelines and managing resources at Prospekt, a culture marketing agency. Driving execution of creative projects and ensuring deliverables meet high standards.

Responsibilities

Build, track, and enforce project timelines across digital, design, production and other workflows.
Run daily/weekly stand-ups and status meetings to ensure all creative and production teams know exactly what their priorities are for the day/week.
Manage ticketing and project management software (e.g., Notion, Asana, ClickUp) to keep all deliverables meticulously organized.
Proactively identify risks, troubleshoot challenges, and deliver effective solutions.
Route incoming client requests and allocate tasks to the appropriate team members based on capacity and skill set.
Flag resource shortages to the production team before they impact client deadlines.
Drive the rapid execution of sports and lifestyle campaigns, managing the quick turnarounds required for cultural moments, live-event reactions, etc.
Implement agile workflows to handle rapid client feedback loops without derailing the broader agency schedule.
Ensure that fast-paced deliverables maintain the agency’s high standard of craft.
Serve as a key point of contact for internal teams and clients, ensuring clear and consistent communication.
Route internal work for creative review, ensuring the design and strategy teams sign off before client presentation.
Work closely with the production team to seamlessly hand off digital and static assets into the post-production pipeline.

5-7 years of project management experience, and familiarity with North America and/or Europe activations.
Brand marketing agency and/or experiential agency experience is required.
A strong track record of managing high-volume deliverables.
Strong organizational skills and attention to detail, with the ability to manage multiple fast-paced projects.
Familiarity with project management tools (Asana, Notion, Monday, ClickUp, etc.).
Excellent communication and collaboration skills with a client-first mindset.
Experience working on fast-paced accounts (sports, entertainment, or lifestyle) is a strong bonus.
Willingness to work flexible hours and travel as required.

The autonomy to own and optimize the agency’s daily workflow.
Direct partnership with high-level creatives and production leaders.
The opportunity to help ship high-visibility work across a range of exciting industries.
A fast-moving, low-ego culture that values execution and operational excellence.