LP
Senior Project Coordinators
LinkedIn Recruiter Post
Hiring Senior Project Coordinators for ICI construction projects in Alberta and BC.
About the role
- Project Manager overseeing project timelines and managing resources at Prospekt, a culture marketing agency. Driving execution of creative projects and ensuring deliverables meet high standards.
Responsibilities
- Build, track, and enforce project timelines across digital, design, production and other workflows.
- Run daily/weekly stand-ups and status meetings to ensure all creative and production teams know exactly what their priorities are for the day/week.
- Manage ticketing and project management software (e.g., Notion, Asana, ClickUp) to keep all deliverables meticulously organized.
- Proactively identify risks, troubleshoot challenges, and deliver effective solutions.
- Route incoming client requests and allocate tasks to the appropriate team members based on capacity and skill set.
- Flag resource shortages to the production team before they impact client deadlines.
- Drive the rapid execution of sports and lifestyle campaigns, managing the quick turnarounds required for cultural moments, live-event reactions, etc.
- Implement agile workflows to handle rapid client feedback loops without derailing the broader agency schedule.
- Ensure that fast-paced deliverables maintain the agency’s high standard of craft.
- Serve as a key point of contact for internal teams and clients, ensuring clear and consistent communication.
- Route internal work for creative review, ensuring the design and strategy teams sign off before client presentation.
- Work closely with the production team to seamlessly hand off digital and static assets into the post-production pipeline.
Requirements
- 5-7 years of project management experience, and familiarity with North America and/or Europe activations.
- Brand marketing agency and/or experiential agency experience is required.
- A strong track record of managing high-volume deliverables.
- Strong organizational skills and attention to detail, with the ability to manage multiple fast-paced projects.
- Familiarity with project management tools (Asana, Notion, Monday, ClickUp, etc.).
- Excellent communication and collaboration skills with a client-first mindset.
- Experience working on fast-paced accounts (sports, entertainment, or lifestyle) is a strong bonus.
- Willingness to work flexible hours and travel as required.
Benefits
- The autonomy to own and optimize the agency’s daily workflow.
- Direct partnership with high-level creatives and production leaders.
- The opportunity to help ship high-visibility work across a range of exciting industries.
- A fast-moving, low-ego culture that values execution and operational excellence.
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