Finance executive scaling systems, cash flow, and profitability for Hadley Designs’ screen - free learning products. Leading financial strategy, automation, budgeting, and forecasting for growth toward $100M.
About the role
- Financial Coordinator supporting payables, receivables, donations, and audits for a Canadian charitable foundation. Maintaining accurate financial operations and reporting controls.
Responsibilities
- Support accounts payable through data entry and electronic uploads of invoices, cheque requisitions, expense claims, and credit memos into accounting software
- Review vendor statements and accounts receivable reports, investigate discrepancies, and follow up with staff and vendors
- Maintain accurate vendor records and files, including independent verification of new vendors
- Respond to invoice and expenditure inquiries
- Support accounts receivable through invoicing, overdue-amount follow-up, payment recording and reconciliation, cheque processing, deposit preparation and recording, and receipt documentation
- Process donations through accurate data entry in spreadsheets and accounting software
- Coordinate triage of the shared finance email
- Assist with interim and year-end audits by pulling sample documents and preparing analyses and reconciliations
- Support adherence to financial policies and internal controls
- Liaise with staff on project administration as required
- Provide backup support to Finance team members
- Participate in staff committees and organizational initiatives
- Carry out other duties assigned by the manager
Requirements
- A post-secondary degree or a combination of relevant training, education, and experience
- Minimum of 2 years’ experience in accounts payable or general accounting
- Experience with financial, expense management, accounts payable, and/or other finance-related software and automation tools
- Experience supporting full cycle accounts payable and accounts receivable functions
- Experience in administration and/or project management is an asset
- Ability to work collaboratively and independently with minimal supervision
- Strong proficiency in Microsoft 365 applications
- Experience using expense management software including Quadient/Beanworks and Concur or equivalent software
- Well-developed customer service skills
- Strong knowledge of sales taxes (GST/HST and rebates)
- Flexibility and resourcefulness when managing competing work priorities
- Must successfully pass all required security clearances
Benefits
- Day-one access to extended health and dental coverage for you and your family
- Immediate enrollment in an employer-matched Retirement Saving Program
- 24/7 confidential Employee Assistance Program support via TELUS Health for you and your family
- 15 vacation days per year, accruing from day one
- Earn an extra 5 vacation days every 3 years, up to 30 days annually
- Hybrid work arrangement
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No Education Requirement
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