Events Coordinator delivering conferences, summits, awards, and client events for The Globe and Mail. Managing logistics, speakers, sponsors, attendees, onsite execution, and post - event analytics.
About the role
- Senior Event Planner delivering complex advisor and employee events for Sun Life’s financial security business. Managing international logistics, vendors, budgets, technology and stakeholder experiences.
Responsibilities
- Report to the Manager, Events
- Lead project management, planning and execution of medium- to high-complexity advisor and employee events
- Coordinate international events, national kick-offs, roadshows, educational conferences and multi-day meetings
- Develop program agendas, project plans, key messages and attendee experiences with business partners
- Coordinate event logistics and interdependent workstreams from planning through execution and wrap-up
- Manage project planning, creative ideation, attendee communications, registration, travel, gifting, food and beverage, seating plans, rooming lists, transportation, venue management and onsite operations
- Oversee vendor performance, contracts, procurement, insurance documentation, invoice reconciliation, budgets and post-event evaluations
- Research, recommend, source, contract and manage destinations, hotels, venues and suppliers
- Manage complex project budgets, forecasts, actuals, accruals, reporting, CE accreditation and taxation reporting
- Serve as a central point of contact for internal partners, project teams and external suppliers
- Lead project team members and resolve demanding situations
- Collaborate on website development, registration, creative and communications strategies, invitee lists, award winners and attendee communications
- Ensure compliance with accessibility, inclusion, privacy, risk, procurement, brand and industry standards
- Develop contingency plans and escalation protocols
- Manage registration, attendee communications, mobile app or Attendee Hub, reporting, virtual/hybrid tools and post-event analytics
- Lead post-event debriefs, analyze event performance data and recommend improvements
Requirements
- A university degree or college diploma in a related field
- 10 or more years’ experience leading/assisting with multi-faceted, complex events both virtually and in-person
- 5 or more years’ experience leading international events
- Flexibility to work outside regular business hours during peak event periods
- Up to 20% travel may be required
- Must reside within 150 km of an international airport
- Must hold a valid passport
- Bilingualism in English and French is a strong asset
- Certified Meeting Professional (CMP) designation is an asset
- Project management experience is an asset
- Fluency in MS Office Suite of tools (Word, PowerPoint)
- Advanced technological abilities including Excel skills
- Knowledge of CVENT and Attendee Hub is an asset
Benefits
- A friendly, collaborative and inclusive culture
- A collaborative and interactive team environment
- Choice and flexibility to work from both the office and virtually based on business, Client and employee needs
- Incentive plans for eligible employees, with payment discretionary and subject to individual and company performance
- Digital experience development opportunities
- Growth and achievement support
- Application accommodations for persons with disabilities
- Alternative-format job postings upon request
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