Events Coordinator delivering conferences, summits, awards, and client events for The Globe and Mail. Coordinating logistics, speakers, sponsors, attendees, vendors, and post - event reporting.
About the role
- Events Coordinator delivering conferences, summits, awards, and client events for The Globe and Mail. Managing logistics, speakers, sponsors, attendees, onsite execution, and post-event analytics.
Responsibilities
- Coordinate and support the planning and execution of in-person, virtual, and hybrid events
- Maintain project plans, timelines, production schedules, and key deliverables
- Manage event logistics, including venues, catering, audiovisual requirements, signage, transportation, accommodations, and supplier coordination
- Support speaker and program management, including communications, briefing materials, scheduling, agenda coordination, and briefing calls
- Manage attendee registration processes and event platforms
- Monitor registration and attendance and respond to attendee inquiries
- Support VIP guests and special accommodations
- Track sponsorship and client deliverables
- Coordinate branding assets and materials and assist with sponsor activations and onsite requirements
- Coordinate vendors and maintain event documentation
- Track budgets, reconcile invoices, and ensure compliance with health and safety requirements
- Support onsite registration, attendee flow, event-day activities, and real-time troubleshooting
- Collaborate with Event Specialists, Sales, Marketing, Finance, and other internal stakeholders
- Compile post-event reports, surveys, and analytics
- Maintain accurate event records and databases, including attendance, engagement, and sponsor performance metrics
- Identify opportunities to improve event processes, attendee experiences, and operational efficiencies
Requirements
- Bachelor's degree or equivalent experience in Event Management, Hospitality, Marketing, Communications, or a related field
- 1-3 years of experience in event planning, conference production, hospitality, project coordination, or a related environment
- Strong event planning, project coordination, and organizational skills
- Ability to manage multiple projects and competing priorities simultaneously
- Exceptional attention to detail
- Strong time-management and prioritization skills
- Excellent written, verbal, and interpersonal communication skills
- Strong customer service and stakeholder management skills
- Ability to work effectively with internal teams, vendors, sponsors, speakers, clients, and attendees
- Experience coordinating with vendors and suppliers
- Experience supporting event logistics and operational requirements
- Strong problem-solving skills and adaptability
- Ability to respond to changing priorities and troubleshoot issues in a fast-paced event environment
- Experience with budget tracking, invoice reconciliation, and general event administration
- Proficiency with Microsoft 365 Office
- Ability to work flexible hours, including occasional evenings, early mornings, and event-day schedules
- Ability to travel to event venues as required
Benefits
- Flexible work arrangements
- Training and mentorship opportunities
- Competitive compensation
- Hybrid work environment
- Generous vacation
- Flexible work arrangements
- Parental leave top-up
- Competitive health and dental benefits
- Defined Benefit pension plan
- Annual wellness subsidy
- On-site chiropractor and registered massage therapist
- Employee and family assistance program
- Free digital subscription to globeandmail.com
- 40% off other Globe products
- Education assistance for external training courses
- Lateral and upward advancement opportunities
- Formal and informal mentorship and peer-to-peer learning programs
- Internal and external training and development opportunities
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