Payroll Administrator responsible for payroll processing and compliance with federal and provincial regulations, supporting HR and Finance departments.
About the role
- Payroll Specialist contributing to Super.com's global payroll function for Canada and US. Responsible for administration, compliance, and process improvements in payroll operations.
Responsibilities
- Administer and process payroll for Canadian and US entities, including but not limited to, regular semi-monthly payroll, ad hoc bonuses and/or payments, etc.
- Ensure accurate calculation of wages, statutory deductions, vacation accruals, terminations, severance, and prorated payments.
- Manage year-end payroll processes, including preparation, reconciliation, and distribution of T4s, W-2s, and other required tax documents.
- Administer payroll-related aspects of Canada & US benefit programs, including benefit premium deductions, RRSP and 401(k) contributions, equity option exercises, RSUs, and taxable benefits.
- Serve as the primary payroll contact for US PEO (TriNet) and international PEO partner (Oyster), ensuring data accuracy, issue resolution, and compliance.
- Partner with the People team and Finance team in implementing SOX-compliant payroll processes, controls, documentation, and reporting.
- Prepare payroll reports, journal entries, and reconciliations, and variance analyses to support month-end and year-end close processes.
- Support internal and external audits by providing documentation, reconciliations, and explanations as required.
- Maintain strict confidentiality of payroll and employee data.
- Contribute to payroll process improvements, system implementations, and special projects as assigned.
- Perform other duties and projects related to the role, as assigned
Requirements
- 5+ years of progressive experience processing payroll for both Canada and US payroll
- 3+ years of experience administering payroll-related benefits, including RRSP/401(k) deductions, taxable benefits, equity, and year-end reporting.
- Demonstrated experience performing complex payroll calculations (retroactive payments, vacation accruals, terminations, and severance payments, accruals and prorations, year-end calculations, etc.).
- Experience working with PEO environments (TriNet preferred; PEO exposure an asset).
- Experience with payroll systems such as ADP WorkForceNow; system implementation experience is a strong asset.
- Experience supporting payroll audits, reconciliations, and financial reporting.
- Bachelor’s degree required
- Payroll Certification (PCP or PCM) required
- Able to communicate effectively with all levels of staff and internal/external partners, both verbally and in writing.
- Demonstrates a high level of urgency, proactivity, and confidentiality given the sensitive nature of this position.
Benefits
- Remote-First Flexibility: Work from anywhere in the world and choose the hours that suit you best. We trust you to get great work done on your terms.
- Time to Recharge: Enjoy unlimited PTO, company-wide recharge days, and annual team offsites.
- Everyday Perks: Weekly UberEats credits and travel discounts on SuperTravel help you enjoy the little things.
- Family-Friendly Benefits: We support growing families with generous parental leave and a flexible return-to-work plan.
- Comprehensive Compensation: Competitive salary, equity options, annual bonus, retirement matching, and top-tier benefits packages.
- Investing in You: Access to wellness budgets, personal development funds, and team-level learning resources.
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