Unit Clerk supporting patient documentation, scheduling, communications, and records at Shared Health’s Winnipeg healthcare facility. Part - time, in - person role within a multidisciplinary clinical team.
About the role
- IP docketing clerk maintaining deadlines and records for Torys’ intellectual property practice. Hybrid Toronto role supporting legal professionals, systems, and administrative operations.
Responsibilities
- Provide docketing and administrative support to the Intellectual Property group
- Review and assess CIPO mail, foreign PTO correspondence, and client communications
- Identify key deadlines, instructions, regulatory requirements, and required actions
- Maintain accurate and timely records in the IP Practice Management System
- Collaborate with IP legal professionals to clarify matter details and instructions
- Monitor and respond to requests in the IP tracker system
- Implement required updates and resolve outstanding items
- Update matter information, remove outstanding deadlines, and process file closures
- Participate in rotational coverage of the IP Administration inbox
- Provide backup and overflow support across the IP Administrative team
- Test and validate system enhancements, workflow improvements, and updates
- Support onboarding, training, and cross-training initiatives
- Contribute to departmental projects, process improvements, and documentation maintenance
- Perform other duties as assigned
Requirements
- Post-secondary degree or diploma, or equivalent experience to successfully complete the essential requirements of the role
- 1-2 years’ experience in a support role within a law firm or professional services environment is preferred
- Docketing experience within an intellectual property practice area is preferred
- Canadian Patent Administrator certification is considered an asset
- Proficient in MS Office product suite
- Experience preparing and generating reports using Excel and Word is preferred
- Excellent client service orientation and ability to manage multiple priorities
- Strong technical aptitude and ability to learn and use new technologies and systems
- Excellent written and verbal communication skills
- Strong organizational, attention to detail, and time management skills
- Ability to prioritize work and meet deadlines in a fast-paced environment
- Excellent interpersonal skills and ability to work independently and collaboratively
- Flexibility to work overtime and participate in rotational coverage of the general inbox, including holidays when the firm is closed and CIPO remains open
- Successful completion of criminal record, social media, employment, and educational background checks
Benefits
- Hybrid work model with 3 days in the office per week
- Onboarding support and requisite cross training
- Overtime support as required
- Diversity, inclusive, and accessible work environment
- Accommodations for applicants with disabilities
- All applications reviewed by Human Resources
- Background checks as part of employment offers
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.
Service Centre Clerk supporting customer service and administrative operations for Manitoba Public Insurance. Handling appointments, enquiries, transactions, documents, and office procedures.
Agent administratif étudiant au siège social de la Sépaq, réseau québécois de plein air et de tourisme durable. Effectuation de tâches de bureau, comptables, statistiques et d’approvisionnement.
Class Action Post Bar Clerk supporting litigation for California workers’ rights law firm. Conducting legal research, drafting pleadings, and assisting attorneys with hearings, discovery, and settlements.
Registration Clerk registering patients at Scarborough Health Network hospitals. Handling patient registration across evening, night and weekend shifts.
Vehicle Control Clerk managing vehicle inventories and towing logistics for Manitoba Public Insurance. Tracking vehicles, documenting condition, and coordinating storage, customer service, and dispatch operations.
Administrative Support Clerk processing life and disability claims for Canadian financial services provider. Managing records, payments, inboxes, and continuous process improvements in a hybrid workplace.
Administrative Clerk responsible for Cattle Payables, Accounts Payable, and Inventory Reporting at JBS Food Canada. Requires communication and computer proficiency alongside 2+ years of experience.
Office Clerk role at Altasciences assisting with clerical and administrative support duties. Responsible for documentation, filing, and reception backup tasks.
Service Centre Clerk performing clerical and administrative duties for Manitoba Public Insurance. Engaging with customers for various office processes and financial transactions in Winnipeg Office.