Department Coordinator providing administrative support for HR functions to ensure smooth operations at the University of Alberta. Collaborating with various stakeholders to enhance healthcare education and research.
About the role
- Reference Archivist responsible for public engagement and archival services at the Ontario Jewish Archives. Focused on reference assistance, outreach, and collection management within a Jewish non-profit context.
Responsibilities
- Responds to and provides reference services to a range of publics including: academics, genealogists, cultural producers, educators, community organizations, the general public, and internal UJA staff
- Develops audience-appropriate research guides and tools for accessing the OJA’s collection, both in-person and online
- Applies applicable privacy and access procedures according to legislation and OJA policies
- Completes reproduction requests and all legal contracts for use and publication
- Performs basic preservation actions as required
- Digitizes as required and ingests collections into OJA’s digital repository
- Monitors use of reference room and storytelling lab (to open in late 2027)
- Develops programming opportunities for OJA’s storytelling lab
- Curates storytelling submissions received through the OJA’s website
- Contributes content to OJA’s newsletters, UJA’s communications channels, and OJA’s social media platforms
- Works closely with archivists to profile and highlight new acquisitions and researcher profiles across OJA platforms
- Develops and leads community archival literacy workshops
- Supports the OJA team with additional outreach and archival work as needed, including physical control and collection management responsibilities, curatorial research and design, speaking engagements, and walking tour administration.
Requirements
- Master of Information with a focus on Archives and Records Management or equivalent
- 3-5 years of experience working in an archival institution with a focus on reference services and outreach
- Demonstrated expertise in archival principles and practices, including appraisal, arrangement, description, and digital preservation
- Proven experience delivering reference services and supporting diverse users with their information needs
- Familiarity with conservation and preservation techniques, as well as the proper handling of a wide range of archival materials
- Working proficiency in the application of the Rules for Archival Description (RAD)
- Thorough understanding of Canadian copyright, privacy, and access-to-information legislation
- Knowledge of current oral history standards, methodologies, and best practices
- Ability to conduct scholarly historical research and communicate findings effectively to diverse audiences
- Proficiency in using social media platforms and digital engagement tools
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
- Familiarity with archival and digital preservation systems, including InMagic and Preservica, is considered an asset
- Insight into the history and development of Jewish communities in Canada, particularly the Ontario Jewish community, is considered an asset
- Understanding of Canadian history is considered an asset
- Proficiency in other language such as Hebrew, Yiddish or Russian are considered an asset
Benefits
- Rich time off policy
- UJA’s offices are closed on all Jewish holy days (yom tov)
- Support for early office closures to observe the Jewish Sabbath (Shabbat)
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