Project Administrator supporting project setup, closeout, compliance, and document control at Maven. Helping deliver essential power, water, gas, and infrastructure projects across Western and Northern Canada.
About the role
- Project Administrator providing administrative support for Ameresco’s energy solutions projects. Involves invoicing, project scheduling, and work with construction teams.
Responsibilities
- Provide comprehensive support to Ameresco Project Teams with monthly invoicing, scheduling, forecasting, and other project administration and financial functions.
- Monitor and analyze project costs against approved schedules and budgets, identifying variances and supporting corrective actions as required.
- Assist Project Teams with the development, maintenance, and updating of project financial plans and schedules throughout the project lifecycle.
- Prepare and enter purchase orders at the request of Project Managers in accordance with company procedures.
- Process and maintain Federal Government security documentation, including organization and individual based security requirements.
- Identify, solicit, and coordinate contractors, vendors, and suppliers, and support the formal prequalification process to ensure capability for specific project scopes.
- Support the preparation of tender and bid documents, including use of National Master Specification (NMS) packages where applicable.
- Act as a point of contact to provide ongoing communication and coordination with Ameresco customers and subcontractors to support effective construction-phase execution.
- Attend construction meetings as required and prepare and distribute meeting minutes.
- Support inventory management and tracking of project materials.
- Assist Project Engineers and Project Managers with construction management, commissioning activities, project close-out, and preparation of Operations & Maintenance (O&M) Manuals.
- Provide general office and administrative support to the project and operations teams.
- Manage electronic documents on corporate servers and project file-sharing platforms, ensuring accurate version control and record retention.
- Perform other related duties as assigned to support successful project delivery.
Requirements
- Diploma, certification, or demonstrated experience in Construction Management, Project Management, Business Administration, or an equivalent combination of education and experience.
- Legally entitled to work in Canada without the need for employer sponsorship.
- Eligibility and willingness to obtain Federal Reliability Status security clearance as a condition of employment.
- Valid Driver’s License in good standing.
- Highly organized, with demonstrated ability to gather, validate, analyze, and interpret quantitative data accurately and efficiently.
- Advanced proficiency in Microsoft Office, particularly Excel and Word.
- Experience with construction management software, such as Procore, is an asset.
- Strong verbal and written communication skills, with the ability to communicate technical and non-technical information clearly and professionally.
- Strong interpersonal and stakeholder coordination skills, with the ability to work effectively with internal teams, customers, and subcontractors.
- Proven organizational and time management skills, with the ability to manage multiple priorities and competing deadlines.
- Ability to work independently as well as collaboratively within a regionalized or distributed team environment.
- Demonstrated flexibility and ability to adapt to changing project priorities and environments.
- Fundamental understanding of project budgeting, cost control, scheduling, and billing practices within a construction or project delivery environment.
- Ability to deliver work products with a high degree of accuracy, efficiency, and attention to detail.
- Training or experience related to safety, quality, and environmental management systems, such as ISO-based programs, is considered an asset.
- Prior experience supporting Energy Service Performance Contracts (ESPCs) is preferred.
Benefits
- Ameresco Canada Inc. is committed to providing accommodations for applicants with disabilities.
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