Project Administrator supporting employee - owned OCL Group’s Canadian industrial construction projects. Managing timesheets, project accounting, reporting, onboarding, and field logistics remotely.
About the role
- Construction Project Coordinator responsible for assisting in managing capital projects at HearingLife. Coordinating stakeholders and ensuring timely project execution and adherence to budget.
Responsibilities
- Responsible for assisting in the management and roll-out of all capital projects including providing relevant project details, setting schedules for all stakeholders, and executing each step of the project to ensure completion.
- Hold all stakeholders accountable to timelines by participating in meetings with internal and external participants to track deliverables, proactively problem solve roadblocks and communicate updates to the team in a timely manner.
- Assist in managing and executing the tendering process for all capex projects as required and liaise with our Legal team to ensure the timely execution of all construction-related contracts.
- Utilize project management software to create task lists and communicate relevant scheduling changes to all stakeholders.
- Participate in site visits as required to ensure HL brand standards are always met and to conduct site due diligence as per established protocols.
- Maintain and develop reports/dashboards to assist in cost per square foot analysis, inventory tracking etc.
- Act as the first point of contact for all project-related questions and project management system inquiries.
- Maintain positive working relationships with Landlords, external vendors and all internal stakeholders.
- Timely and accurately prepare and/or assist with monthly, quarterly, annual, and ad hoc reports as required.
- Assist in the development, documentation, and maintenance of tendering/project policies and procedures.
Requirements
- University/College Degree in Business
- 3-5 years’ experience in a project management capacity
- Sound knowledge of project management principles and methodologies
- Experience with project management tools and software
- High-level of customer service with demonstrated ability to build and maintain strong working relationships with both internal and external stakeholders
- Provide a high level of attention to project details
- Exhibit excellent communication (both verbal and written), organizational, problem-solving, and analytical skills
- Ability to multi-task, proactively prioritize and manage workload, and finalize projects
- Ability to work autonomously and manage one’s time
- Quick learner and flexible with the ability to adapt to change
Benefits
- Competitive compensation package
- Generous paid time off including 10 days vacation and 10 wellness days
- RRSP Matching
- Healthcare and Dental for yourself and dependents
- Access to ongoing training and development
- Corporate discounts through perkopolis and discounted rates to GoodLife Fitness
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