Paralegal supporting corporate governance, licensing, and litigation for Canada’s leading alternative lending bank. Providing research and operational legal support within Fairstone’s in - house legal team.
About the role
- Corporate Paralegal leading compliance workflow and filings at Dentons, a global legal services firm. Preparing Canadian corporate records, annual reports, audits, and legal compliance documents in Vancouver.
Responsibilities
- Provide ongoing guidance, knowledge sharing, and technical support to compliance team members on procedures, best practices, and legislative requirements
- Serve as the primary resource for compliance-related questions and procedural guidance
- Monitor and triage compliance-related requests and act as the primary contact for lawyers and clients on day-to-day compliance matters
- Coordinate compliance workflow, prioritize monthly deadlines, and distribute workload
- Prepare monthly compliance status reports for the Supervisor, highlighting volumes, outstanding matters, and potential risks
- Maintain compliance control lists and allocate work assignments
- Identify and escalate complex, sensitive, or high-risk compliance matters
- Facilitate regular compliance team meetings to review workflow, deadlines, priorities, and resource needs
- Conduct monthly compliance database audits and ensure key compliance dates and records are accurate and current
- Meet with the Supervisor to provide workflow updates and identify process, data quality, and operational efficiency improvements
- Prepare and file compliance documents, including annual reports and resolutions, for British Columbia and Federal entities
- Prepare and coordinate extra-provincial annual reports for Canadian jurisdictions, liaising with agents and monitoring deadlines
- Prepare or revise annual maintenance documents, including changes to officers, directors, principal addresses, registered offices, and records offices
- Process Transparency Register annual review confirmations
- Process electronic minute book filings for compliance and other executed documents
- Process Notices of Commencement of Dissolution received from BC Registries
- Post time daily to maintain accurate time dockets
Requirements
- 7+ years’ experience in the Corporate Records practice area preparing annual compliance packages
- Experience providing technical guidance, knowledge sharing, and onboarding support to team members
- Paralegal diploma is an asset
- Knowledge of the Business Corporations Act (British Columbia) and Canada Business Corporations Act
- Strong organizational and prioritization skills; ability to manage competing deadlines
- Excellent grammar, proofreading, and meticulous attention to detail
- Professional and courteous communication with clients and internal teams
- Reliability, confidentiality, and commitment to service excellence
- Ability to collaborate, adapt to changing priorities, and exercise sound judgment under pressure
- Advanced proficiency in Microsoft Office Suite
- Ability to format complex legal documents and manage data
Benefits
- Extended health and mental health benefits
- Paid time off
- Retirement savings plans
- Fitness subsidy
- Parental leave top-up
- Inclusive and flexible benefits
- Learning and development programs
- Mentorship opportunities
- Employee networks
- Leadership development initiatives
- Accessible, barrier-free workplace support
- Equitable and competitive compensation
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Degree requirement
No Education Requirement
Location requirements
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