Co - op student working with Disaster and Climate Resilience Solutions Team in Vancouver. Engaging in research and project implementation related to climate adaptation and resilience.
About the role
- Receptionist / Office Assistant managing office duties for a leading legal services provider. Supporting administrative functions while ensuring an excellent client service experience in Calgary.
Responsibilities
- Sort and deliver incoming mail, faxes, and courier items
- Process outgoing mail, including registered mail
- Handle bank deposits
- Book boardrooms and answer the switchboard
- Provide a positive first impression to visitors; greet clients and visitors, offer refreshments
- Assist with setup and cleanup for meetings and in-house professional development
- Assist with coordinating vendors for office equipment maintenance
- Handle large copy, scan, and print jobs
- Assist with new hire workstation setup
- Maintain the tidiness of reception areas, kitchens, coffee stations, and boardrooms
- Perform host(ess) duties, replenish snacks, load/unload dishwashers
- Ensure workstations and common areas are kept clutter-free
- Collecting shredding from offices for monthly disposal
- Manage inventory and maintenance of office supplies
- Close files and prepare for off-site storage
Requirements
- Up to 1 year of administrative and customer service experience is an asset
- Strong written and verbal communication skills
- Proficiency in MS Office applications
- Excellent attention to detail and organizational skills
- Knowledge of general office procedures
- Professional and polished attitude
- Ability to prioritize and multi-task
- Ability to lift and/or move file boxes, photocopy paper, supplies, etc. (up to 50 lbs)
- Ability to work independently and function effectively as part of a team
- Legal office experience is an asset
Benefits
- Diverse array of benefits
- Comprehensive rewards package that extends beyond a basic salary
- Flexible benefits and robust well-being programs
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