About the role

Accounting Assistant supporting accounts payable, receivables, reconciliations, and month-end close for Greater Vancouver Food Bank. Maintaining accurate financial records and compliance.

Responsibilities

Process invoices, expense reports, and accounts payable transactions in Financial Edge NXT
Match invoices to purchase orders and apply proper GL coding
Reconcile vendor statements and resolve discrepancies
Prepare EFT, cheque, and bill payment batches for Accounting Manager review
Maintain accounts payable aging and follow up on outstanding payments
Verify new vendor and banking details before first payment
Prepare deposit slips for cash and cheques
Maintain the cash vault according to policy
Prepare monthly petty cash and gift card inventory reconciliations
Count and verify monetary contributions with a second staff member or designated volunteer
Prepare monthly accounts receivable invoices and report sales
Process and reconcile accounts receivable cheques, EFTs, and other deposits
Enter daily bank transaction data and prepare daily bank balances
Support accounts receivable data entry and reconciliation
Process recurring journal entries for month-end close
Assist with month-end and year-end closing and annual audit documentation
Flag data discrepancies to the Accounting Manager
Ensure compliance with financial controls and internal procedures
Maintain organized hard-copy and electronic transaction records in accordance with CRA retention requirements
Adhere to the AI tool governance policy
Complete other duties assigned by the Accounting Manager

Completion of an accounting diploma or degree, or a relevant combination of education and experience
1–2 years of experience in accounts payable, data entry, or full-cycle accounting
Knowledge of Canadian accounting principles and practices
Experience in non-profit accounting considered an asset, but not required
Experience with Blackbaud Financial Edge NXT and Raiser's Edge preferred but not required
Proficiency in Microsoft Office Suite, particularly Word and Excel
Experience in a nonprofit or charitable organization is an asset
Criminal record check for working with vulnerable sectors required upon hiring
Ability to maintain confidentiality of financial, employee, and donor information
Compliance with GVFB Financial Controls Policy, internal procedures, CRA record retention requirements, and AI tool governance policy

Extended healthcare and dental
Group Registered Retirement Savings Plan (RRSP) with employer matching up to 7% of employee contributions
Three weeks paid vacation annually
Two paid personal days
Paid birthday day off
$1,600 towards professional development after three months of employment
Up to $850 of professional development allocation usable towards wellness initiatives
Inclusive office environment
Excellent Skytrain accessibility
Free parking on-site
Opportunity to learn and grow